Administrative Assistant

Responsibilities

Provide comprehensive administrative support to the management and project teams, including emergency dispatch and logistics coordination. Manage daily office operations such as fleet and inventory tracking, client communication, and electronic document filing.

Requirements

Requires at least 2 years of administrative experience and proficiency in MS Office applications. Candidates must be bilingual and possess strong organizational and communication skills to thrive in a fast-paced environment.

Skills

• Administrative Support
• Emergency Service Dispatch
• MS Office
• Word
• Excel
• Bilingual
• Customer Service
• Time Management
• Organizational Skills
• Communication Skills
• Inventory Management
• Fleet Management
• Expense Management
• Quality Control
• Document Management
• Logistics

About this role

ATI Restoration, LLC is a national leader in construction restoration. ATI takes
pride in assisting all of our customers and clients -- no project is too big or
too small. We are adding to our teams and have an immediate opening for an
Administrative Assistant.

We are looking for someone who understands and is familiar with
24/7 EMERGENCY SERVICES. Someone who has a sense of urgency and can work in a
fast-paced environment. This person must be flexible and be able to support
various divisions at any given time with or without notice. Must be able to
effectively time manage their desk on their own so deadlines or meeting
deadlines are never missed. This position requires an individual who can work
independently and has initiative. We also want someone who is a strong
communicator and is not afraid to ask for help either.

Operations Administrative Assistant Job Description:

* Provide administrative assistance to Regional Manager, Office Manager, and
Project Management team.
* Emergency Service dispatch
* Answering and directing incoming calls
* Assist in daily crew logistics and dispatch
* Assist in inventory management
* Assist in fleet management
* Assist in expense management for operations team
* Perform quality control calls and resolutions
* Schedule follow up Inspections
* Interface with external clients and internal teams
* Scanning and managing electronic documents/files
* Perform other duties as assigned
* Job tracking updates

Requirements and Qualifications:

* Proficient in MS Office (Word and Excel)
* Bi-Lingual mandatory
* 2+ years experience in an administrative support role or receptionist role
* Interpersonal skills and customer service experience
* Verbal and written communication skills to interact clearly with customers,
vendors, and other employees
* Organizational and time management skills
* Ability to work in a fast-paced environment
* Quick-study and technology savvy

**Industry/Restoration/Construction experience is a plus

About ATI Restoration, LLC

Construction · 1,001-5,000 employees · headquartered in Anaheim, California · founded 1989