Administrative Assistant - People, Safety & Environment

Responsibilities

The Administrative Assistant will provide high-quality coordination support across various business areas, including procurement, accounts payable, and stakeholder engagement. They will also contribute to process improvements and maintain corporate records using systems like SharePoint and Content Manager.

Requirements

Candidates should have experience in an administrative or business support role with strong organizational and communication skills. Proficiency in Microsoft Office and the ability to manage competing priorities in a fast-paced environment are essential.

Skills

• Administrative support
• Coordination
• Procurement
• Accounts payable
• Stakeholder management
• Data management
• Process improvement
• Microsoft Office
• SharePoint
• Content Manager
• Communication
• Interpersonal skills
• Organizational skills
• Problem solving
• Customer service

Benefits

• Free onsite parking
• Onsite gym
• Flexible working arrangements
• Generous annual leave
• Salary packaging
• Professional development
• Health and wellbeing program

About this role

* Be the driving support behind smooth business operations across the
organisation 

* Work across diverse teams, supporting key stakeholders and improving
processes 

* Enjoy variety, autonomy and opportunities to build your skills in a dynamic
port environment

Fremantle Ports’ refreshed 2027 Strategic Plan marks an exciting new chapter for
one of Australia’s most successful ports. Building on decades of expertise,
we’re setting a bold vision for the future. If you’re passionate about making a
difference, love working in a fast-paced environment, and are inspired by the
opportunity to contribute to something bigger, this could be the role for you.

The Opportunity

Fremantle Ports is committed to increasing Aboriginal employment and
strengthening Aboriginal representation across our workforce. In accordance with
section 51 of the Equal Opportunity Act 1984 (WA), Aboriginal and Torres Strait
Islander peoples are strongly encouraged to apply.

We're seeking an organised and proactive Administrative Assistant to provide
high-quality administrative and coordination support across our organisation.
Working closely with a range of internal stakeholders, you'll help keep daily
operations running smoothly while contributing to continuous improvement
initiatives and effective business processes.

This is an ideal opportunity for someone who enjoys variety in their work,
thrives on building relationships and takes pride in delivering exceptional
administrative support in a fast-paced and collaborative environment.

Your Day-to-Day Impact

* Provide administrative and coordination support to business areas across
Fremantle Ports 

* Coordinate purchase orders and support procurement and accounts payable
processes 

* Assist with stakeholder meetings, events, training programs and divisional
activities 

* Maintain records, documents and information using corporate systems including
SharePoint and Content Manager 

* Support reporting activities, data management and organisational
administration requirements 

* Contribute to process improvements that enhance efficiency and service
delivery 

* Build productive relationships with stakeholders across all levels of the
organisation

The Expertise You Bring

* Experience in an administrative, business support or coordination role 

* Strong organisational skills with the ability to manage competing priorities
and deadlines 

* Excellent attention to detail and a commitment to accuracy 

* Well-developed communication and interpersonal skills 

* Strong Microsoft Office skills and confidence learning new systems 

* A proactive approach to problem solving and process improvement 

* The ability to work independently while contributing positively to a team
environment 

* A customer-focused mindset and commitment to delivering quality outcomes

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and
culture that makes a significant contribution to the WA economy. Primarily based
in Fremantle you’ll enjoy a unique workplace with stunning ocean views, rich
heritage and striking architecture in the heart of the Victoria Quay precinct,
which is currently undergoing exciting revitalisation. 

* Free onsite parking and access to an onsite gym 

* Flexible working arrangements that support work-life balance 

* Generous annual leave provisions 

* Salary packaging benefits 

* Ongoing training and professional development opportunities 

* A comprehensive health, wellbeing and employee support program 

* The opportunity to contribute to the growth and success of one of Western
Australia's leading ports.

Get to Know Us

Fremantle Ports is a commercially successful Government Trading Enterprise and
one of Western Australia’s most important trade gateways, facilitating more than
$45 billion in trade each year. We are driven by our CARE values: Collaboration,
Accountability, Respect and Excellence; guiding how we work, deliver results,
and support our people and community.

Ready to Make an Impact?
Click Apply to start your journey with Fremantle Ports.

For further information or a copy of the Position Description, email our
Recruitment Team at jobapplications@fremantleports.com.au. Applications received
via email will not be accepted.

Closing Date: 8 November 2026 at 5:00pm AWST.

Salary: $68,877.55 Base + 12% Superannuation 

Fremantle Ports is committed to fostering an inclusive and diverse workforce
culture, underpinned by our Values of Collaboration, Accountability, Respect,
and Excellence. We strive to attract, develop, and retain a high-performing
workforce by providing supportive pathways and development opportunities.
Applications from Aboriginal and Torres Strait Islander people are strongly
encouraged.

About Fremantle Ports

Transportation, Logistics, Supply Chain and Storage · 201-500 employees · headquartered in Fremantle, WA · founded 1897