Executive Assistant

About this role

About the Role

We are building a company and a brand. Huayra is a mission-driven services company helping organizations scale their impact. Ambition by Ana is a personal brand and global community at the intersection of entrepreneurship, investing, and impact.

This is not a typical assistant role. You will work directly alongside the founder, have access to high-stakes business development, and be expected to bring your own ideas and perspective. This is a springboard, not an order-taking position.

You will work closely with partners, contractors, and clients to keep everything moving. When the founder is in the Philippines, you report in person to BGC, Metro Manila. When she is abroad, you work fully remote. You must be available PST 4:00 AM to 7:00 PM for calls.

What You'll Do

Operations

• Manage calendar, inbox, travel logistics, and scheduling
• Draft and send communications on behalf of the founder
• Coordinate contractors, partners, and clients
• Manage website and social media presence
• Track registration deadlines, licenses, and compliance
• Identify events and speaking opportunities for the founder
• Assist with bookkeeping via QuickBooks Online (QBO)

Business Development

• Research and identify RFP opportunities for Huayra
• Track proposal deadlines and requirements
• Assist in formatting and compiling proposals
• Support outreach and partnership coordination

Brand & Content Coordination

• Serve as operational liaison between founder and Content & Brand Manager
• Keep content deadlines, approvals, and deliverables on track
• Support creation of presentations and brand materials

Requirements

• Bachelor's Degree from a top Philippine university (Ateneo, DLSU, UP, UST, or equivalent)
• Fluent in Tagalog and English, written and verbal
• Available PST 4:00 AM to 7:00 PM
• Located in or able to commute to BGC, Metro Manila
• Experience with QBO or bookkeeping
• Active daily user of AI tools (ChatGPT, Claude, Gemini, etc.): non-negotiabl...