WFH Podcast Project Manager (Smartsheet+Descript)

About this role

## Overview

Our client is seeking an experienced Senior Publishing & Podcast Project Manager to oversee the end-to-end execution of nonfiction book publishing and podcast production projects. This role is ideal for a highly organized self-starter who can independently manage operational workflows, coordinate multiple stakeholders, and take full ownership of project delivery from onboarding through completion.

The ideal candidate has strong experience managing sequential, waterfall-style production processes across multiple concurrent projects while maintaining exceptional attention to detail, clear communication, and proactive problem-solving. This person will serve as the operational backbone of the business, replacing the owner's direct involvement in day-to-day project management.

## Schedule

Monday to Friday, 8:00 AM to 5:00 PM Phoenix, AZ time, with a 30-minute paid break.

## Key Responsibilities

• Lead and oversee multiple concurrent nonfiction book and podcast production projects across all stages of development, editing, design, publishing, and post-production
• Independently manage the full client lifecycle from onboarding through project completion using Smartsheet and other project management platforms
• Build, maintain, and continuously update detailed project timelines, proactively identifying risks and implementing adjustments to keep deliverables on track
• Serve as the primary point of coordination between authors, podcast guests, editors, designers, contractors, and other stakeholders
• Manage podcast post-production workflows using Descript, including trimming recordings, preparing final files, and coordinating publishing-related communications
• Send tailored email outreach and pitching campaigns on behalf of clients using provided templates, spreadsheets, and AI-assisted tools such as ChatGPT
• Research and pitch speaking engagement opportunities for the business owner
• Maintain organized records, production assets, file structures, and ve...