Founders' Operations Hub (Executive Assistant)

About this role

ICONS of Real Estate
| 100% Remote (Operating on European Time)
The Architecture of the Role

At ICONS of Real Estate, we built the #1 real estate podcast network on the planet by moving faster and executing cleaner than anyone else. Our co-founders, Tomas and Kris, are currently scaling the network at an aggressive pace. To sustain this momentum, they require an operational anchor—an Executive Assistant who doesn't just manage schedules, but actively optimizes the founders' professional lives.

We are not looking for someone to wait for instructions. We need an assertive, detail-obsessed gatekeeper who can absorb high-velocity demands and return flawless structure.

Your Blueprint for Success

You will sit at the intersection of leadership, finance, and talent acquisition, protecting the founders' focus by owning the operational backend.

Key Deliverables:

- Strategic Leverage:
Spearhead new initiatives, conquer high-priority ad-hoc tasks, and clear operational bottlenecks before they reach executive attention.
- Financial Controller:
Maintain clarity over our numbers by managing monthly P&L statements, processing payroll, and tracking vendor payments.
- First-Line Recruitment:
Own the top of our hiring funnel—crafting compelling job descriptions, filtering incoming applications, and running sharp initial screening interviews.
- Workflow Optimization:
Keep the founders synchronized, tracking deliverables, and operating at peak performance daily.

The Profile We Want

We have a low tolerance for friction or excuses. The professional who excels in this role possesses a natural commanding presence over their workload and an unshakeable attention to detail.

The Prerequisites:

- Chronological Alignment:
Must be fully available to work synchronous hours on
European Time
.
- Elite Communication:
Absolute fluency in written and spoken English. You must write crisp, professional emails and possess the co...