Executive Assistant (Construction & Property Development) - 191

About this role

Position: Executive Assistant (Construction & Property Development)

Salary: PHP 75,000 - 85,000

Working Hours & Conditions: Aligned with Australian hours; full-time (remote)

Holidays : AU Holidays

ABOUT THE COMPANY:

The client is a property development business based in Newcastle, Australia, run by a solo developer using a network of external consultants. The company focuses on:

• Commercial and industrial developments
• Residential land subdivisions (not residential building)
• ~8 active projects at varying stages of completion

The business operates deliberately “under the radar” with no in-house staff, relying on strong

systems and external partners.

OVERVIEW:

Provide end-to-end executive and project administration support to the Director, with a heavy focus on:

• Managing and triaging a high-volume inbox
• Owning document management and filing into SharePoint
• Communicating confidently with builders, consultants, and other stakeholders in the

property development lifecycle.

This role is ideal for someone with construction/property exposure who enjoys being the right hand to a busy founder.

RESPONSIBILITIES:

• **Email & Calendar Management**

• Own the Director’s inbox:

• Triage, prioritise, and respond to emails where appropriate
• Draft replies for the Director’s review where needed
• Flag and escalate time‑sensitive items

• Maintain simple calendar structure:

• Block time for “needs review” and “cannot answer” items
• Schedule and confirm meetings with stakeholders

• **Document & SharePoint Management**

• File all incoming documents into the correct SharePoint project folders
• Maintain consistent naming conventions and version control (e.g. latest plans on top)
• Ensure:

• Plans, approvals, contracts, finance documents, construction documents, etc.
• Are saved in the correct subfolders (feasibility, finance, accounts, construction, approvals, etc.)

• Retrieve documents quickly on request (e.g. latest site layout, building...