Executive Assistant

About this role

Hi there! We are South and our client is looking for a Executive Assistant
!
Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
• Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited.
• Note: As part of the final stages of our hiring process, candidates may be asked to provide professional references for a reference check. If hired, you may also be asked to update your LinkedIn profile :)

This role requires a highly organized professional who can effectively manage communications, prioritize competing demands, coordinate schedules, and serve as a trusted administrative partner.


The ideal candidate has prior experience supporting executives, preferably within the property management industry, and is comfortable working within AppFolio and other property management systems.


Key Responsibilities

• Manage and prioritize the executive's inbox, ensuring timely responses and follow-up on critical matters.
• Review, sort, and organize incoming emails and communications, identifying priorities and escalating issues when necessary.
• Coordinate and maintain the executive's calendar, scheduling meetings, appointments, and follow-ups.
• Prepare meeting agendas, notes, and action items as needed.
• Assist with administrative tasks related to business development activities and client relationships.
• Maintain organized records, documents, and communications.
• Coordinate with internal teams, property owners, vendors, and other stakeholders.
• Support special projects and operational initiatives as assigned...