Executive Assistant

About this role

About the Opportunity

An established Singapore-based private equity firm is hiring an Executive Assistant to support select members of its investment team. This is a team EA seat — not a single-principal household PA role — and sits alongside the wider EA bench in a collegial, cover-each-other model.

The role reports into the Office Manager and works alongside a lean Singapore team based in the CBD. The seat is on-site and built for someone who wants ownership across a wider remit than a typical EA role: executive support, day-to-day office operations, and light IT and systems administration all sit under this hat.

This is a hire for someone who treats the office like their own — the kind of person an investment team comes to know and trust as the operational backbone of the firm.

The Role

You will provide secretariat support to select members of the investment team, alongside shared office operations and basic IT administration. The remit splits across three areas.

Executive support to the investment team

• Calendar coordination, scheduling, and meeting logistics for the team members you support
• Travel arrangements, including itineraries and last-minute changes as plans shift
• Expense submissions and receipt reconciliation
• Maintaining and updating contacts and address books
• Occasional preparation of presentation materials and briefing notes

Office operations

• Receiving visitors and preparing meeting rooms
• Procurement and replenishment of office supplies
• Liaising with building management on office maintenance, season parking, and facilities upkeep
• Arranging courier and delivery services
• Ad-hoc office administration, including BCP support and offsite planning

IT and systems administration

• Basic troubleshooting for office equipment, printers, meeting room systems, and user access issues
• Coordination with external IT vendors and service providers on installations, servicing, and replacements
• IT setup support for new ...