Part-Time Executive Assistant to Managing Director

About this role

Part-Time Executive Assistant to Managing Director

Location: Remote – South Africa
Hours: 20 hours per week
Salary: R8,700 per month

We are an established UK asset management company overseeing both businesses and real estate. We are seeking a highly organised and dependable Executive Assistant to support our Managing Director and oversee the day-to-day administration of the company and its managed assets.

This role would suit someone who takes ownership of their work, manages competing priorities confidently and ensures important tasks are followed through to completion.

Key responsibilities

• Managing the Managing Director’s diary, inbox, appointments and reminders
• Organising priorities and following up outstanding actions
• Overseeing general administration across the asset management company
• Supporting the administration of managed businesses and real estate assets
• Communicating with tenants, property agents, contractors, lenders, solicitors, accountants and other stakeholders
• Maintaining accurate company, property, tenancy and compliance records
• Organising contracts, certificates, invoices, statements and other documents
• Monitoring payments, arrears, renewals and maintenance matters
• Preparing professional emails, letters, reports and spreadsheets
• Obtaining quotes and following up contractors, suppliers and professional advisers
• Organising electronic files and improving administrative systems
• Producing a weekly summary of priorities, progress and outstanding matters
• Handling confidential commercial and personal information professionally and discreetly

Skills and experience

• Previous experience as an Executive Assistant, Personal Assistant, asset management administrator, property administrator or operations coordinator
• Excellent written and spoken English
• Strong organisational skills and attention to detail
• Confidence communicating with professional contacts
• Good working knowledge of Microsoft Wo...