Administrative Assistant

Responsibilities

The Administrative Assistant will support educational and clinical programs by maintaining student records, managing databases, and coordinating schedules. They will also serve as a primary point of contact for families and staff while assisting with general office operations and event coordination.

Requirements

The role requires a detail-oriented individual with strong organizational skills and the ability to manage student information and program documentation. Proficiency in data entry, office software, and maintaining confidentiality is essential for success in this school environment.

Skills

• Data management
• Scheduling
• Record keeping
• Communication
• Customer service
• Administrative support
• Database maintenance
• Insurance verification
• Billing support
• Office organization
• Document management
• Confidentiality
• Report generation
• Event coordination
• Clerical duties

About this role

Position Overview

Summit Speech School is seeking a detail-oriented and highly organized Administrative Assistant to support key educational and clinical programs, including Early Intervention, Preschool, Itinerant Services, and Audiology. This position plays an essential role in maintaining accurate student records, supporting data management processes, coordinating schedules, and assisting program leaders with day-to-day administrative operations.

This is an excellent opportunity for someone who enjoys working in a collaborative school environment and is committed to providing exceptional organizational support that contributes to positive outcomes for children and families.

Primary Responsibilities

Program Support

* Assist program directors and supervisors with administrative tasks related to Early Intervention, Preschool, and Itinerant Services.
* Maintain accurate student records and databases.
* Enter, update, and monitor student information, enrollment data, attendance records, and related program documentation.
* Support the school's transition to the Realtime Student Information System.
* Generate reports and assist with data verification and quality control.
* Prepare and distribute program communications, forms, and documentation.

Audiology Support

* Assist with appointment scheduling and patient communications.
* Support insurance verification and billing processes.
* Maintain audiology records and documentation.
* Coordinate communication with families, providers, and staff.

General Administrative Duties

* Serve as a welcoming point of contact for families, staff, and visitors.
* Answer and direct phone calls and emails.
* Schedule meetings and maintain calendars for program staff.
* Prepare correspondence, reports, spreadsheets, and presentations.
* Assist with filing, record retention, and document management.
* Order and track office and program supplies.
* Support registration, enrollment, and student intake processes.
* Assist with special events, workshops, and school programs.
* Perform general clerical duties, including copying, scanning, and mail distribution.
* Maintain confidentiality of student, family, and employee information.
* Provide cross-departmental administrative support as needed.

830 a.m. - 4:30 pm