Executive Assistant / Office Administrator (Minnetonka)

About this role

Hiring for an Executive Assistant / Office Administrator to support executive leadership and ensure the smooth day-to-day operation of the office. This role provides direct support to the COO and company owners while partnering with sales, finance, legal, operations, HR, and vendor management teams. This is an excellent opportunity for someone with 2+ years experience supporting managers, directors, or executive leadership.

Details:

- Schedule:
8am-5pm, Monday-Friday
- Location
: in office in Minnetonka, MN
- Type
: Contract-to-hire on permanent. They are looking for a long-term / perm employee.
- Pay:
$60K-$65K annually depending on experience level + benefits (details below)

Job duties:

Executive & Leadership Support

• Manage calendars, meetings, appointments, and scheduling for executive leadership.
• Prepare meeting agendas, presentations, reports, and supporting materials.
• Take meeting notes, track action items, and follow up on deliverables.
• Draft, edit, proofread, and format business correspondence and documents.
• Assist with onboarding coordination and new employee support.

Office Administration

• Serve as the primary point of contact for office-related matters.
• Manage incoming calls, mail distribution, filing systems, and records management.
• Coordinate office supplies, equipment, vendors, and facility needs.
• Partner with property management and service providers to ensure a productive work environment.

Coordination & Communication

• Organize internal meetings, employee events, training sessions, and company functions.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Support communication between leadership, employees, clients, vendors, and external partners.
• Provide administrative support across operations, sales, finance, legal, HR, and other departments.

Data & Document Management

• Maintain accurate information within company databases and systems.
• Generate reports and assist wi...