Onsite Administrative Assistant

Responsibilities

The Administrative Assistant provides essential support to the property management team to ensure smooth daily operations. They act as the primary point of contact for communications and manage documentation, records, and scheduling tasks.

Requirements

Candidates must have at least one year of related experience and a High School Diploma or GED. Proficiency in Microsoft Office and strong professional communication skills are required.

Skills

• Microsoft Office
• Word
• Excel
• Outlook
• Customer service
• Communication skills
• Business correspondence
• Grammar
• Time management
• Record keeping
• Reporting
• Scheduling
• Meeting coordination
• Interpersonal skills

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k
• Disability insurance
• Wellness initiatives
• Development initiatives

About this role

Are you organized, detail oriented, and ready to play a key role in the success
of a dynamic property management company? Join Associa as the Onsite
Administrative Assistant and contribute to the efficient operations of our
beautiful community located in Okeechobee, FL. We are seeking a dedicated
individual to provide essential administrative support to our property
management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees
including medical, dental, and vision insurance, 401k, disability insurance, and
support with wellness and development initiatives and more. We have been
designated Great Place to Work for six consecutive years and many of our
locations are awarded as Best and Brightest.

Compensation?

This is an hourly position with compensation of $18.00 per hour.

How Our Employees Make an Impact:

Our Administrative Assistants are the heart of our property management
operations and the face of our branch, making a significant impact through:

* Provide crucial administrative support to the property management team,
ensuring smooth day-to-day operations.
* Act as a central point of contact for internal and external communications,
handling inquiries and coordinating information flow.
* Maintain accurate records, prepare reports, and assist with documentation to
support effective property management.
* Manage calendars, schedule appointments, and coordinate meetings to optimize
the team’s productivity.
* Build positive relationships with clients, tenants, and vendors,
demonstrating a commitment to excellent customer service.

Qualifications

Requirements:

* Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a
proficient level.
* Professional customer service and communication skills.
* Knowledge of typical business correspondence (grammar, structure,
punctuation, spelling, et) at a proficient level.
* Ability to communicate with multiple stakeholders, for example community
managers, vendors, peers, clients.
* Able to work effectively with others in person and in group setting
* Able to prioritize, manage time, and meet deadlines.
* Able to interpret verbal and/or written instructions at a proficient level.
* High School Diploma or GED Required
* At least one year of directly related or closely related experience

About Associa

Real Estate · 51-200 employees · headquartered in Fairfield, New Jersey · founded 1979