Office Manager & Administrative Assistant, Capital Markets (London)

About this role

Job Description
What is the opportunity?
The Office Manager & Administrative Assistant provides direct support to regional leaders across COO Group and oversees daily administrative operations of the office, ensuring office efficiency in that region or location.


The Office Manager coordinates office activities and operations to secure efficiency and compliance with company policies, manages office supplies, schedules meetings and appointments, and provides general administrative support to team.


Acting as a central point of contact for internal communication and HR support, bridging the gap between staff and management to keep the workplace running smoothly and productively.


Should you be shortlisted, do please let us know if you have any specific requirements for the interview.


*This is a permanent, full-time role and requires 4 days in the 100 Bishopsgate, London office.*
What will you do?

• Serve as the primary administrative resource for regional COO leadership by managing schedules, coordinating meetings, fielding routine inquiries, and handling miscellaneous administrative tasks. Proactively anticipate needs and flag potential issues or delays in advance.
• Manage regional office space allocation and seating assignments to optimize utilization. Maintain accurate records of workspace assignments and coordinate changes as needed. Escalate space constraints or inefficiencies to regional leadership and Corporate Real Estate.
• Coordinate new employee onboarding by assigning workstations, ordering equipment and supplies, provisioning technology access, and ensuring all setup activities are completed on schedule. Similarly, manage offboarding processes including equipment retrieval, system access removal, and exit coordination.
• Regional support for COO Leadership and logistics by collaborating with other Executive Assistants in the COO group. Responsibilities include assisting in coordinating regional office access, arranging c...