Executive Assistant

About this role

FALCATA is seeking an experienced
Executive Assistant
based in the
Huntsville
or
DC metro area
to support the Chief Operating Officer (COO). This position is eligible for telework with the ability to be on site, as required, at any of our major locations in Huntsville, AL or Crystal City, VA.


The Executive Assistant provides a comprehensive range of direct executive support to the COO, assisting and relieving them on a variety of routine and complex administrative support functions. The position provides advice and assistance on all matters that are related to the coordination, integration, and synchronization of various staff actions, events, and activities that involve the executive. The successful candidate will be expected to work effectively under short, rigid deadlines and independently with only general supervision in a fast-paced environment.


Responsibilities:
Develop and maintain the proper processes, systems, and tools to optimize the effectiveness and efficiency of the Executives’ office and time, in alignment with the company’s mission, goals, and policies.

• Facilitate, prioritize, and track the workflow of internal and external taskings, continuously adapting the Executives’ time and schedule based on accurate assessments of criticality, sensitivity, and confidentiality.
• Review and process all documents for content and accuracy, ensuring proper staff coordination and the completeness of information and references.
• Support executive engagements through facilitating and delivering talking points that include: researching and preparing background information on attendees; summarizing ongoing efforts; growth themes or win themes from BD, and other pertinent information for key customers and partners.
• Evaluate and facilitate the dissemination of sensitive information and documentation, alerting the COO regarding issues that impact the office.
• Manage the COO’ calendars, effectively coordinating senior-level meetings...