Executive Assistant

About this role

We are seeking a proactive, and trustworthy C-Level Executive Assistant to provide high-level administrative, strategic and operational support to the CEO. This role requires discretion, strong business acumen, and the ability to manage complex schedules, communications, and executive priorities while acting as a trusted partner to leadership.

Key Responsibilities:

## Executive Calendar & Meeting Management

• Manage and strictly monitor the CEO’s daily schedule, meetings, and appointments.
• Ensure meetings start on time and all participants are properly coordinated.
• Remind the CEO of upcoming commitments and priorities.

## Management Coordination & Follow-ups

• Follow up with managers and department heads regarding updates, reports, and action items requested by the CEO.
• Track deliverables, deadlines, and progress of tasks discussed in meetings.
• Ensure smooth communication between the CEO and the management team.

## ManCom Meetings & Documentation

• Attend Management Committee (ManCom) meetings and take clear, organized minutes of the meeting.
• Document discussions, decisions, and assigned action items.
• Distribute summaries and monitor follow-ups from the meeting.

## Stakeholder & Relationship Management

• Maintain professional communication with partners, investors, VIP clients, government officials, and key stakeholders.
• Maintain an organized contact list of important personalities connected to the company.
• Take initiative in maintaining relationships (greetings, events, important dates, etc.).
• Monitor important dates such as birthdays or milestones of key partners and coordinate appropriate gestures with CEO approval.

## Executive Support & Personal Assistance

• Provide administrative and coordination support to the CEO.
• Assist with preparation of reports, presentations, and correspondence.
• Handle confidential information and documents with discretion.
• Assist with occasional personal or non-operational tasks that s...