Executive Assistant

About this role

Company Description

Granted Advisors, LLC is a full-service consulting firm that partners with nonprofits, foundations, and public agencies to build stronger grant strategies, compelling proposal development, participatory evaluation systems, and equity-centered learning cultures. Our work centers around helping clients secure funding, demonstrate impact, and implement systems that promote long-term sustainability.

Role Overview

Granted Advisors is seeking a highly organized and detail-oriented
Executive Assistant & Project Coordinator
to support the CEO and grant team. This role serves as the central hub for internal coordination—ensuring clear communication, streamlined workflows, and timely execution across all grant-related projects.

The ideal candidate is proactive, systems-minded, and able to translate emails, meetings, and conversations into clear action steps that keep the team aligned and moving forward.

Key Responsibilities

*Project & Task Management*

• Maintain and update Asana daily to reflect current project status
• Create and assign tasks based on email updates, client meetings, and internal discussions
• Track grant deadlines and ensure timely progress across all projects
• Follow up with team members on drafts, submissions, and deliverables as needed.

*Email & Communication Coordination*

• Monitor communications (CC’d on CEO emails) to identify key updates, deadlines, and requests
• Translate information into structured tasks and notes within Asana
• Ensure all relevant updates are documented and communicated clearly across the team

*Calendar & Scheduling Management*

• Manage CEO calendar with structured scheduling guidelines:
• Meetings scheduled Monday–Friday, 10:00 AM – 4:00 PM CST only
• No meetings on Wednesdays
• Maintain 30-minute buffers between meetings
• Ensure calendar remains organized, balanced, and sustainable

*Meeting Preparation & Support*

• Prepare client meeting agendas based on project ...