Business Development Analyst and Proposal Coordinator

About this role

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.

You will receive a comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Job Description: The Business Development Analyst and Proposal Coordinator provides critical operational, administrative, and technical support across all proposal and Request for Information (RFI) efforts. This role ensures that all submissions are highly organized, fully compliant with solicitation instructions, visually professional, and delivered on time.

This is a dual-focus role requiring a sharp eye for administrative detail and a creative touch for desktop publishing. The ideal candidate will manage proposal schedules, track multi-disciplinary deliverables, enforce compliance, oversee final document production, and support broader marketing initiatives.

Key Responsibilities:

1. Proposal Coordination & Schedule Management

• **Track Deliverables:** Develop and maintain detailed proposal schedules, tracking matrices, and action-item lists to ensure all internal and external contributors meet interim deadlines.
• **Team Collaboration:** Coordinate daily or weekly stand-up meetings with internal subject matter experts (SMEs), leadership, and external teaming partners.
• **Content Management:** Maintain the proposal workspace (e.g., SharePoint, Teams, or proposal software), ensuring version control and organized archiving of all drafts and final assets.

2. Compliance & Quality Assurance

• **Compliance Matrix Development:** Analyze Solicitations, RFPs, RFQs, and RFIs to create comprehensive compliance matrices and skeletons.
• **Administrative Volumes:** Lead the preparation of administrative and business volumes, ensuring all non-technical requirements are meticulously addressed.
• **Reps & Certs:** Manage, update, ...