Banquets Administrative Assistant, Scheduling - Signia by Hilton Orlando and Waldorf Astoria Orlando

Responsibilities

The Banquets Administrative Assistant provides essential office support including data entry, filing, and correspondence management. They also coordinate travel arrangements and assist department managers with special projects and daily operations.

Requirements

The role requires a strong commitment to hospitality, integrity, and teamwork. Candidates should possess excellent communication skills and the ability to handle administrative tasks with urgency and discipline.

Skills

• Administrative support
• Word processing
• Data entry
• Filing
• Copying
• Customer service
• Communication
• Telephone etiquette
• Email management
• Travel coordination
• Scheduling
• Project assistance

Benefits

• Travel perks
• Employee stock purchase program
• Paid parental leave
• Caregiving concierge services
• Crisis concierge
• Mental health resources
• Paid time off
• Health and welfare benefits
• Retirement plans

About this role

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team,
that’s exactly what you’ll do every time you come to work! As a Banquets
Administrative Assistant, you’re not just providing support to department
managers – you’re spreading the light and warmth of hospitality by delivering
memorable experiences that make the stay for every guest.

RESPONSIBILITIES

Here's what you'll do during a typical day:

* Support daily office operations: Provide administrative support such as word
processing, data entry, filing, and copying to support department operations
* Delight our guests: Respond promptly and professionally to all guest
interactions
* Manage communication: Answer telephones, handle email communications, and
process correspondence in a timely and efficient manner
* Coordinate travel arrangements: Organize and manage bookings for department
managers
* Support special projects: Assist with departmental initiatives or ad-hoc
assignments

QUALIFICATIONS

What It Takes to Make the Stay

At Hilton, our core values define what it takes to succeed here and guide the
qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with
Integrity and always doing the right thing. Inspiring others through Leadership.
A belief that Teamwork drives the best outcomes. A sense of Ownership and
accountability. And a focus on the Now, bringing urgency and discipline to every
moment, knowing it can make a lasting impact.

Join an Award-Winning Workplace Culture

At Hilton, we don’t just deliver exceptional experiences for our guests—we build
an exceptional workplace for the Team Members who make it all possible. As a
global leader in hospitality, we’ve welcomed more than 3 billion guests
worldwide, all while staying true to our founding vision: to fill the earth with
the light and warmth of hospitality.
Our award-winning culture has earned us repeated recognition on the World’s Best
Workplaces list by Great Place to Work and Fortune. With our suite of
world-class brands [https://www.hilton.com/en/brands/],
[https://urldefense.com/v3/__https://www.hilton.com/en/brands/__;!!ACWV5N9M2RV99hQ!O2xa4zGt-T01ceC-TUkMR1pfcFCVB7ok76P2VHgrYJIgwQs8Hw4LctiIL1cb1PVtH7hfkg0RhiUKqr1rbiE9oUenw2MC$] and
a company-wide commitment to providing the best stay for every guest, we’re
setting new standards for the future of travel.
Whether you’re starting your career or exploring something new, Hilton supports
your journey every step of the way. Come for the job, stay for the career—and
help us make every stay a little more magical.
Curious about life at Hilton? Explore our Careers Blog
[https://jobs.hilton.com/blogs] to see why we’re more than a great place to
stay—we’re a great place to work. 

How We'll Help You Thrive

At Hilton, the hospitality we’re known for doesn’t end with our guests. We
proudly invest in our Team Members’ wellbeing, supporting you through all of
life’s moments. When you join Hilton, our exceptional care extends to you with
unmatched perks and benefits, including*: 

* Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with
room rates as low as $40/night at our world-class hotels through our Go
Hilton travel program
* Own a piece of Hilton – Through our employee stock purchase program (ESPP),
you can invest in Hilton shares at a 15% discount to help build your
financial future
* Paid parental leave – Because family matters. We offer paid leave for
eligible Team Members, including partners and adoptive parents
* Personalized caregiving support – Access dedicated caregiving concierge
services to help navigate caregiving for yourself and your loved ones
* Crisis concierge – In times of loss, our Crisis Concierge offers a single,
compassionate point of contact for both practical support and emotional care
* Mental health resources – Your wellbeing comes first. Eligible Team Members
can access free counseling and support through our best-in-class Employee
Assistance Program (EAP)
* Generous paid time off (PTO) – Recharge, relax, and take time for what
matters most
* Health & welfare benefits – From checkups to dental cleanings to new glasses,
we offer a variety of health plans that keep you and your family covered
* Financial security for your future – Our retirement plans make it easier to
save for what’s next

*Benefits availability may vary depending on Team Member’s location as well as
terms and conditions of employment and are subject to the terms and conditions
of each specific program/plan.

About Hilton

Hospitality · 10,001+ employees · headquartered in McLean, VA · founded 1919