Administrative Assistant

Responsibilities

The Administrative Assistant supports daily office operations by managing sales records, preparing documents, and coordinating communications. They also assist with event arrangements and ensure all administrative tasks are handled with discretion and accuracy.

Requirements

Candidates should possess strong organizational skills, attention to detail, and proficiency in Microsoft Office applications. Previous experience in an administrative or office support role is advantageous but not essential.

Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Administrative support
• Record keeping
• Document preparation
• Communication skills
• Organizational skills
• Attention to detail
• Numeracy
• Time management
• Data entry
• Filing systems
• Event coordination
• Professionalism
• Collaboration

About this role

The Administrative Assistant will support the efficient day-to-day operation of
the Warrington office, providing administrative assistance to managers and
colleagues. The role includes supporting the sales processes, maintaining
accurate records, preparing documents and assisting with office communications
and event arrangements.

You will work with confidential and time-sensitive information, following
company procedures and maintaining accuracy, discretion and professionalism.

What You Will Do:

* Support sales activities, track outstanding proposals and maintain accurate
records using company systems.
* Follow established procedures and liaise with colleagues to obtain the
information needed to process proposals accurately and on time.
* Prepare, format and update documents, spreadsheets and correspondence.
* Maintain electronic filing systems, ensuring records are accurate, organised
and accessible to authorised colleagues.
* Handle incoming and outgoing correspondence and distribute information to the
appropriate members of the team.
* Assist as required with arrangements for meetings, events and seminars.
* Organise assigned tasks, communicate progress and highlight issues that may
affect deadlines.
* Handle confidential information appropriately and follow applicable company
health, safety, quality and environmental procedures.

What You Will Need:

Education and Experience

* Good written English and numeracy skills.
* Previous experience in administration, office support or a similar role would
be advantageous, but is not essential.

Knowledge, Skills, and Abilities

* Good working knowledge of Microsoft Word, Excel and Outlook.
* Strong organisational skills and the ability to manage tasks with competing
deadlines.
* Attention to detail when preparing documents, maintaining records and
handling information.
* Good numeracy and confidence working with spreadsheets.
* Clear and professional communication skills, in person, by telephone and in
writing.
* The ability to work collaboratively and respond constructively to guidance.
* Discretion when handling confidential or sensitive information.
* Willingness to learn company systems, administrative processes and relevant
health, safety, quality and environmental requirements.
* Must hold a legal right to work status in the UK.

Reporting Relationships:

You will report to the Business Development Manager.

Working Location

Hybrid working; Monday - Thursday in the Warrington office, Friday WFH.

We set out more than 160 years ago to promote the security of life and property
at sea and preserve the natural environment. Today, we remain true to our
mission and continue to support organizations facing a rapidly evolving seascape
of challenging regulations and new technologies. Through it all, we are anchored
by a vision and mission that help our clients find clarity in uncertain times.

ABS is a global leader in marine and offshore classification and other
innovative safety, quality, and environmental services. We’re at the forefront
of supporting the global energy transition at sea, the application of remote and
autonomous marine systems, cutting-edge technical solutions, and many more
exciting advancements. Our commitment to safety, reliability, and efficiency is
ever-present, guiding our clients to safer and more efficient operations.

Equal Opportunity

The ABS Group of Companies is committed to the equal employment opportunity of
its employees and prohibits discrimination against any employee or qualified
applicant based on race, color, creed, religion, national origin, sex, gender
identity, age, disability, marital status, sexual orientation, citizenship
status or veteran status, or other non-work-related characteristics that may be
protected under the law of the Federal Government or specific state employment
laws.

Notice

ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency
without a valid ABS Master Service Agreement (MSA) authorized and signed by
Human Resources. Any resume, CV, application, or other forms of candidate
submission provided to any employee of ABS without a valid MSA on file will be
considered property of ABS, and no fee will be paid.

Other

This job description is not intended, and should not be construed, to be an
all-inclusive list of responsibilities, skills, efforts or working conditions
associated with the job of the incumbent. It is intended to be an accurate
reflection of the principal job elements essential for making a fair decision
regarding the pay structure of the job. #ogjs

About American Bureau of Shipping

Maritime Transportation · 5,001-10,000 employees · headquartered in Spring, Texas · founded 1862