Administrative Assistant - Melbourne, FL

Responsibilities

The Administrative Assistant will manage daily operations including billing, accounts receivable, and processing customer orders. They are responsible for providing professional front counter service and resolving customer inquiries regarding invoices and statements.

Requirements

Candidates must have experience in administrative support or customer service and strong proficiency in Microsoft Office. A high school diploma or equivalent is required, with an associate degree preferred.

Skills

• Administrative Support
• Customer Service
• Microsoft Office
• Excel
• Word
• Billing
• Accounts Receivable
• Data Entry
• Communication Skills
• Organizational Skills
• Multitasking
• Problem-solving
• Invoicing
• Coupa

About this role

Administrative Assistant - Glover Oil

About the Position
 We are looking for a detail-oriented Administrative Assistant to join our team at Glover Oil. This position is essential to our daily operations, as it involves providing exceptional customer service while managing various administrative tasks, including billing, filling, accounts receivable, and customer support.

 
Key Responsibilities

* Provide professional front counter service, processing invoices for fuel and oil pickups at the plant
* Answer phones and efficiently process customer orders
* Address and resolve customer issues related to statements, invoicing, and general inquiries
* Manage accounts receivable processes and attend bi-weekly AR meetings
* Complete billing through the Glover Oil billing portal including entering prices, verifying invoices, printing invoices, and processing credit card payments
* Work with Customer Billing Portals (Coupa) to enter and process invoices
*  Maintain accurate documentation and records

 
Qualifications

* Proven experience in administrative support or customer service
* Strong proficiency in Microsoft Office, particularly Excel and Word (REQUIRED)
* Excellent communication skills, both verbal and written
* Detail-oriented with strong organizational abilities
* Ability to multitask in a fast-paced environment
* Problem-solving skills with a customer-first mindset
* Experience with billing systems and accounts receivable preferred
* High school diploma or equivalent; associate degree preferred

 
Personal Attributes

* Professional demeanor and appearance
* Reliable and punctual
* Team player with a positive attitude
* Strong work ethic and commitment to accuracy

About Diesel Direct Inc

Oil and Gas · 201-500 employees · headquartered in Stoughton, MA · founded 1998