Administrative Assistant

Responsibilities

The Administrative Assistant provides comprehensive support to the Capital Delivery team, including payroll processing, recruitment, and records management. They also assist with contract administration, meeting coordination, and the preparation of official communications.

Requirements

Candidates must possess an associate degree in a relevant field and at least four years of increasingly responsible administrative experience. Proficiency in Microsoft Office and experience with human resources or contract administration functions are highly preferred.

Skills

• Payroll processing
• Recruitment
• Records management
• Contract administration
• Microsoft Office
• PeopleSoft HCM
• Customer service
• Administrative support
• Timekeeping
• Benefits administration
• FMLA compliance
• Workers' compensation
• ADA compliance
• Data entry
• Communication
• Confidentiality

Benefits

• 11 Paid Holidays
• Medical
• Dental
• Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities

About this role

Pay Range: $22.90 - $28.62 hr. | $47,632 - $59,539 annual compensation
Job Posting Closing on: Friday, November 6, 2026 📅
Workdays & Hours: Monday – Friday 8:00 am – 5:00 pm (working in an office team environment)
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!
The City of Fort Worth Water Department is seeking a motivated Administrative Assistant to join the Capital Delivery Division. If you enjoy working in a fast-paced environment, supporting a team, and contributing to meaningful public service projects, this opportunity may be a great fit for you.
In this role, you will provide administrative support to the Capital Delivery team responsible for planning, designing, and delivering projects that ensure Fort Worth's water and wastewater systems continue to operate reliably. You will assist with payroll processing, recruitment, employee support, records management, and other administrative functions that keep the division running efficiently.
The ideal candidate is organized, detail-oriented, customer-focused, and able to manage multiple priorities while maintaining confidentiality and professionalism.
Minimum Qualifications:
Associate’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or related field
Four (4) years of increasingly responsible administrative and clerical experience
Preferred Qualifications:
Experience supporting contract administration activities, including engineering contracts, amendments, change orders, and the preparation and processing of Mayor and Council Communications
Experience supporting payroll, recruitment, employee records, benefits administration, or related human resources activities
Knowledge of PeopleSoft HCM, including Time and Labor/Absence, including experience with Payroll/Timekeeping review
Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook)
The Administrative Assistant job responsibilities include:
Assist with contract administration activities, including the preparation of construction contracts, engineering agreements, amendments, change orders, and meeting coordination
Support Human Resources Coordinator (HRC) functions, including payroll processing, recruitment activities, benefits enrollment, and employee records management
Prepare, review, and finalize Mayor & Council Communications (M&C’s) Document Assembler system
Assist with FMLA, Workers' Compensation, and ADA-related processes and serve as a Medical Records Custodian (MRC) as assigned
Maintain confidential personnel, medical, and departmental records in compliance with City policies and applicable regulations
Enter, update, and retrieve information in PeopleSoft and other City systems to support operational and reporting needs
Resolve routine administrative issues, support process improvements, and ensure adherence to established policies and procedures
Provide exceptional customer service and administrative support to internal and external stakeholders
Communicate effectively with employees, management, and external partners while handling sensitive information with discretion and confidentiality
Provide backup administrative support, assist with special projects, and perform other related duties as assigned
Apply Now! Come be part of something special in Fort Worth. 🌟
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

About The City of Fort Worth

Executive Offices · 2-10 employees · headquartered in Fort Worth, Texas