Administrative Assistant

Responsibilities

The role involves supporting the Procurement Team with administrative tasks, including managing email queries, processing data, and maintaining supplier records. You will contribute to cost-effective procurement and operational efficiency across the Trust's schools.

Requirements

Candidates must have experience in an administrative or office environment and possess strong communication and ICT skills. A full driving license and access to a vehicle are required for the position.

Skills

• Administrative support
• Procurement support
• Data analysis
• Supplier relationship management
• Email management
• Meeting records
• Communication skills
• Attention to detail
• Planning and prioritization
• Microsoft Office
• Record keeping
• Analytical skills

Benefits

• Pension scheme
• Professional development
• Apprenticeships
• Vocational qualifications
• Flexible family policies
• 25 days holiday
• Mental well-being strategy
• Free on-site parking
• Employee discounts
• Employee assistance programme

About this role

Administrative Assistant 
Outwood Grange Academies Trust
Start Date: January 2027 Onwards
Salary: £28,153 - £29,071
Working Pattern: 37 Hours per week, Monday to Friday, Whole Year. 

Do you want to be part of a team that's transforming the lives of over 30,000
pupils across 41 schools? We're looking for an exceptional Administrator to
support our Procurement Team in delivering the goods and services essential for
running our schools. Your work will help ensure that all children, regardless of
their starting point, receive an excellent education.

As a not-for-profit organisation, we actively recruit from diverse professional
backgrounds. We all work together to raise educational standards for all pupils,
irrespective of their socio-economic background. Our goal is to serve our local
communities and give pupils the very best life chances to fulfil their
aspirations. If you'd relish the opportunity to help deliver this vision, then
this is the organisation for you.

This is an important role within our organisation, providing support to our
schools by assisting the Procurement Team with various administrative tasks.
Your contribution will enable the team to efficiently procure goods and
services, ensuring pupils get the most out of the funding available for their
education.

1. You'll be helping the Procurement Team manage and deliver procurement
services across the Trust's schools. This involves dealing with general
email queries, processing and analysing data specific to the procurement
team, supporting the sourcing of goods and services, managing supplier
relationships, and maintaining accurate data files and meeting records. This
position directly contributes to cost-effective procurement while supporting
educational outcomes and operational efficiency.

No prior procurement experience is required, as full training will be provided.
For those keen to develop further, we also offer opportunities for additional
training, professional development, and the chance to study for industry related
qualifications.

Online tests will take place on 7 December 2026 and then Formal Interviews will
take place 15 December 2026 at Outwood Grange Academies Trust 

If you require further information: Please contact Suzi Richards (Head of
Procurement) on s.richards@outwood.com [s.richards@outwood.com] 

To apply for this position, you need to have:

* Experience of supporting across a range of administrative activities
including the management of the team's emails and drafting meeting notes.
* The ability of working in a consistent and structured manner that adheres to
regulations, policies and best practise.
* An analytical mind to review spend analysis, find trends and identify where
we can improve the value for money offered from our suppliers.
* Excellent communication skills across a variety of stakeholders and the
ability to build and maintain strong relationships.
* Maintain accurate and comprehensive records and work with a strong attention
to detail.
* The ability to plan and prioritise work to meet commitments aligned with
organisational goals. 
* Full driving license and access to a vehicle as required.

What We Offer:

* Meaningful Impact: Contribute to the development of future generations and
make a positive difference in their lives.
* Career Growth: Work in a growing organisation with opportunities for
professional development.
* Collaborative Environment: Be part of a supportive and collaborative team
that values teamwork and innovation.
* Competitive Compensation: Enjoy a competitive salary, pension scheme and
employee benefits package.

RESPONSIBILITIES

You'll be helping the Procurement Team manage and deliver procurement services
across the Trust's schools. This involves dealing with general email queries,
processing and analysing data specific to the procurement team, supporting the
sourcing of goods and services, managing supplier relationships, and maintaining
accurate data files and meeting records. This position directly contributes to
cost-effective procurement while supporting educational outcomes and operational
efficiency.

* To view the job description, please click here
[https://drive.google.com/file/d/1XVc0mX9uQ9016aS7JE6Si0RKF1RkmTqy/view?usp=sharing]

QUALIFICATIONS

Requires experience working in an administration/office environment. Essential
skills include effective communication (verbal and written), ability to respect
confidentiality, and competence in using standard ICT packages, including
Microsoft Office. 

* To view the person specification, please click here
[https://drive.google.com/file/d/1Q9b7XTEwF1ryF9v08KY6TXhaqXihlDvL/view?usp=drive_link]

Outwood Grange Academies Trust (OGAT) places staff development at the heart of
its strategy to deliver excellence, aiming to recruit, develop, and retain the
best staff through the Outwood Institute of Education (OIE).

What will we do for you?

We offer a supportive package focusing on professional advancement, secure
benefits, and work-life balance:

* Secure Pay & Pension: Competitive salary, automatic pay progression, and
enrolment in the Local Government Pension Scheme.

* Training & Progression: Access to diverse CPD opportunities, including
apprenticeships and vocational qualifications.

* Flexibility & Leave: Flexible family policies, enhanced occupational benefits
(with no qualifying period), and 25 days holiday, plus bank holidays for
non-term time staff. (Holiday for part-time staff is calculated on a pro-rata
basis)

* Wellbeing & Perks: Dedicated mental well-being strategy, free on-site
parking, employee discounts, and access to a comprehensive Employee
Assistance Programme.

If you are looking for a rewarding, supportive role where you can truly make an
impact, we encourage you to apply now.

* Further Information on employee benefits can be found Click Here
[https://www.outwood.com/jointh...

About Outwood Grange Academies Trust

Primary and Secondary Education · 1,001-5,000 employees · headquartered in Wakefield, West Yorkshire · founded 2009