Temporary Administrative Assistant (3-Month Project)

Responsibilities

The Administrative Assistant will reconcile and consolidate over 1,700 vendor folders into a master vendor list to prepare for an ERP implementation. They will also audit operations vendor documentation, resolve compliance gaps, and communicate directly with vendors to obtain missing information.

Requirements

Candidates must have experience in data entry, accounts payable, or general administration with strong attention to detail. Proficiency in Excel, Google Suite, and Mac operating systems is required, along with the ability to work independently.

Skills

• Data entry
• Accounts payable
• Procurement
• Administration
• Attention to detail
• Excel
• Google Suite
• Google Drive
• Mac operating systems
• Communication skills
• Organization
• Vendor management
• Documentation
• Compliance

About this role

Are you interested in joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis, threat management, executive protection, security operations, or business resiliency, Concentric may be the organization you’ve been searching for!

Concentric is a risk consultancy specializing in delivering strategic security and intelligence services. We provide holistic, intelligent security solutions for private clients and corporations globally. Concentric offers strategic advisory services, risk assessments, physical protection, threat intelligence, open-source monitoring, program audits, secure embedded staffing, and training for security teams and intelligence analysts.

Our ultimate goal is to be recognized as the most innovative, capable, and trusted Risk Management partner in the world, and we do this by following these core values:

Integrity – Collaboration - Relationships – Excellence – Creativity - Results
Join Us,
Concentric - "Your World Secured"
We are currently seeking to hire a remote temporary Administrative Assistant to join our Corporate team! This is a full-time, 3-month contract position.
JOB DESCRIPTION
We are preparing for a new ERP implementation and need a detail-oriented administrative professional to clean up and consolidate our vendor records. This role will reduce more than 1,700 vendor folders down to an accurate master vendor list, bring operations vendor documentation up to date, and identify compliance gaps so that our data is ready for migration.
RESPONSIBILITIES
Master Vendor List
Review more than 1,700 vendor folders in Google Drive and reconcile them against the approximately 550 vendors considered active in Intacct
Archive inactive, duplicate, or obsolete vendor folders
Use Monday.com to further identify which operations vendors are currently in use
Compile and enter vendor data into a standardized master list (contact details, tax IDs, payment information, terms, etc.)
Documentation & Outreach
Audit files for each operations vendor (approximately 150–200) to confirm all seven required documents are on file
Identify and resolve missing, expired, or inconsistent documentation and information
Contact vendors directly to request and obtain missing or outdated information
Follow up with internal staff to fill gaps in vendor history or status
Clearly document outstanding requirements for each vendor and track items through to resolution
Provide regular status updates on progress, open issues, and data quality
REQUIRED QUALIFICATIONS:
Experience in data entry, accounts payable, procurement, or general administration
Strong attention to detail and accuracy with high-volume records
Proficiency with Excel, Google Suite / Google Drive, and Mac operating systems
Ability to work independently and stay organized across multiple systems
Clear, professional written and verbal communication skills
Persistence and tact in following up with colleagues and vendors
Seattle, Washington Pay Range
$25—$25 USD
Concentric and SPS Global acknowledge the systemic barriers in the security industry and recognize that removing those barriers will require a collaborative and conscious effort. Concentric and SPS Global are committed to programs and initiatives that promote diversity, equity, and inclusion, enhancing our organization and the broader community. We are creating a diverse environment and are proud to be an equal opportunity employer. We encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Concentric Advisors and SPS Global are committed to protecting the privacy and security of all applicants who submit personal information to us. You can access our GDPR and CCPA policy by clicking the GDPR button at the bottom of our career page.

About Concentric

Security and Investigations · 201-500 employees · headquartered in Kirkland, WA · founded 2005