Administrative Assistant

Responsibilities

The Administrative Assistant will support registry operations by managing records, performing data entry, and handling official documentation. They will also serve as a primary point of contact for the public, law enforcement, and internal staff while maintaining office efficiency.

Requirements

Candidates should possess strong organizational, communication, and customer service skills with proficiency in Microsoft Office applications. Experience in administrative support, data entry, or records management is preferred to handle confidential information and meet deadlines.

Skills

• Data entry
• Records management
• Customer service
• Microsoft Office
• Outlook
• Word
• Excel
• Communication
• Organizational skills
• Attention to detail
• Time management
• Document indexing
• Reporting
• Administrative support

About this role

We are seeking a dependable and detail-oriented Administrative Assistant to support registry operations through data collection, records management, and customer service. The individual will serve as a primary point of contact for the public, law enforcement agencies, courts, and internal staff while ensuring accurate documentation and efficient office operations.

Key Responsibilities:

* Answer incoming calls, respond to inquiries, and direct callers to appropriate staff.

* Receive, log, sort, and distribute incoming mail and official documents.

* Monitor shared email inboxes and maintain accurate records in tracking systems.

* Maintain agency contact lists, electronic files, and administrative records.

* Prepare reports, compile statistics, and perform data entry and quality checks.

* Scan, index, and electronically file documents and correspondence.

* Track deadlines for appeals and other time-sensitive communications.

* Assist with public records requests and certified mailings.

* Schedule meetings, coordinate calendars, and prepare administrative correspondence.

* Support data cleanup, registry information verification, and website updates.

* Provide customer service to stakeholders, law enforcement, courts, attorneys, and the public.

Preferred Qualifications:

* Strong organizational, communication, and customer service skills.

* Proficiency in Microsoft Office (Outlook, Word, and Excel).

* Experience in administrative support, data entry, or records management.

* Ability to manage multiple tasks and maintain accurate records.

* Strong attention to detail and ability to handle confidential information.

* Ability to work independently and meet deadlines.