Administrative Assistant

Responsibilities

The Administrative Assistant is responsible for welcoming visitors, managing phone communications, and maintaining office filing systems. They also handle document retrieval, resolve client inquiries, and manage office supplies and equipment maintenance.

Requirements

Candidates must have a high school diploma or GED and at least one year of relevant administrative experience. Proficiency in MS Office and strong organizational and communication skills are required.

Skills

• Administrative support
• Customer service
• Verbal communication
• Written communication
• Organizational skills
• Attention to detail
• Clerical procedures
• Recordkeeping
• Filing
• MS Office
• Software proficiency
• Interpersonal skills

About this role

The Administrative Assistant will work in a collaborative environment, supporting the office and multiple teams. A high degree of autonomy, independent judgement and discretion is required. Above all, client service is paramount.

Position Type: Full Time; In office

Location: San Antonio 

Qualifications:

* High school diploma/GED equivalent, some college desired
* 1+ years recent, relevant experience in an administrative role
* Excellent verbal and written communication skills
* Excellent interpersonal and customer service skills
* Excellent organizational skills and attention to detail
* Basic understanding of clerical procedures and systems (recordkeeping, filing)
* Intermediate ability in MS Office, ability to learn new software
* Must be able to lift/move 15 pounds

Responsibilities:

* Welcomes and directs visitors and clients
* Answers and transfers phone calls, screening as necessary
* Maintains filing systems as assigned
* Retrieves information as requested from records, emails, minutes, and related documents
* Responds to and resolves inquiries and questions
* Maintains office supplies and coordinates maintenance of office equipment
* Other duties as needed and assigned 

Expectations:

* A high level of attention to detail
* Understanding overtime requirements during busy season

 ADKF is proud to be an Equal Opportunity Employer