Staff Accountant

About this role

KEY RESPONSIBILITIES

Staff Accountant Operations

• Manage full-cycle AP including invoice intake, coding, 2- and 3-way matching, approvals, and disbursements.
• Perform timely and accurate payment runs via ACH, wire transfers, and checks.
• Maintain AP aging and resolve outstanding invoices, credits, or discrepancies.
• Onboard and maintain vendor records, including payment terms, tax documentation, and banking info.
• Review and process employee reimbursements and corporate credit card transactions in compliance with policy.
• Support 1099 preparation and vendor-related tax compliance.

System & Process Management

• Act as the functional owner of Acumatica ERP for AP operations.
• Configure and manage invoice workflow automation, approval routing, and vendor recordkeeping within Acumatica.
• Lead efforts to improve efficiency, accuracy, and scalability of AP processes.
• Provide internal training and troubleshooting on AP processes and Acumatica usage.

Reconciliation & Compliance

• Reconcile AP subledger to general ledger and ensure accurate monthly balances.
• Perform vendor and account reconciliations, identifying and resolving inconsistencies.
• Maintain audit-ready documentation and support internal or external reviews.
• Enforce adherence to internal policies, controls, and approval limits.

REQUIREMENTS

• Must be at least 21 years of age.
• MUST HAVE ACUMATICA EXPERIENCE
• Bachelor’s degree or equivalent experience in accounting or related field preferred.
• 3-5+ years of full-time experience in Bookkeeping or Staff Accountant roles.
• Mandatory experience using Acumatica ERP, including invoice workflows, reporting, and vendor management.
• Strong Excel proficiency (e.g., VLOOKUPs, pivot tables, reconciliations).
• Demonstrated ability to manage high-volume AP processes with accuracy and speed.
• Experience with AP automation and digital invoice processing tools is a plus.
• Strong organizational skills, attention to detail, and abil...