Senior Restoration Project Coordinator / Job File Manager

About this role

Restore Pensacola LLC

Remote within the United States | $70,000 a year | Full-time

Monday-Friday, Central-time business hours

We're looking for an experienced restoration professional to own project administration from the sales handoff through billing and closeout.

The owner sells the job and documents the loss. Our field team performs the work. You keep the job files, customer communication, scheduling, and paperwork moving independently.

Responsibilities

• Collect signed authorizations, photos, drying logs, equipment records, and completion documents.

• Coordinate schedules and follow up with customers, field staff, estimators, vendors, and insurance contacts.

• Track deadlines, approvals, missing information, and next actions across active jobs.

• Prepare billing packages, follow up on payments, and close out files.

• Resolve routine administrative issues and bring management clear exceptions requiring a decision.

Qualifications

• Substantial hands-on experience in restoration office management or job-file coordination.

• A proven record of performing comparable work remotely and independently.

• Familiarity with restoration documentation, billing workflows, and industry software.

• Strong customer communication, organization, and follow-through.

• References who can verify your remote performance and ownership of the work.

To apply

Send your resume and a brief example of a restoration job you supported from handoff through billing or closeout. Include the software you've used and your previous remote experience.

Finalists may complete a paid exercise using an anonymized job file.

Pay: $70,000.00 per year

Work Location: Remote