Project Administrator/ Accountant

About this role

Job Overview
Provide comprehensive project accounting support for a fast-paced, site-based program with a strong emphasis on financial accuracy, subcontractor cost tracking, and high-volume transactional processing. This role is responsible for maintaining accurate subcontractor accruals, ensuring timely and precise recognition of project costs, and supporting client billing and project budget management.


The Project Accountant will routinely execute a high volume of purchasing card (P-card) transactions on behalf of the project team, requiring strict adherence to company policies, proper documentation, and timely reconciliation.


Additionally, the position plays a key role in timekeeping compliance, including assisting the Program Manager with timesheet entry and review for hourly personnel. This responsibility requires a thorough understanding of APTIM policies and California labor regulations to ensure accurate labor charging, proper overtime handling, and full compliance with applicable requirements.


This role works closely with project management and field staff to support contract billing, financial reporting, and accounts receivable processes, ensuring all activities align with contractual terms and internal controls.


This position is 100% onsite at the program facility located on NAS North Island. Remote work is not permitted, and all duties must be performed on location.


Key Responsibilities/Accountabilities

• Maintain accurate subcontractor accruals, including tracking incurred costs, coordinating with field teams and subcontractors, and ensuring timely and precise cost recognition for monthly financial reporting
• Execute and manage high-volume purchasing card (P-card) transactions to support project operations; ensure proper coding, documentation, policy compliance, and timely reconciliation
• Support timekeeping and labor compliance, including reviewing and entering timesheets for hourly personnel in APTIM and clien...