Project Accountant

About this role

Job Title: Accountant - Project

Classification: Full Time, Exempt

Location: Remote or Temecula, CA

NBS has standard office hours of Monday through Friday 8 a.m. – 5 p.m. PST with the option to work a Compressed Work Week (9/80) schedule.

Summary:

The Accountant is responsible for executing day-to-day accounting functions with a primary focus on project-based invoicing, accounts payable, cost tracking, and revenue recognition support. This role manages the full billing cycle in accordance with contract terms, processes vendor invoices and subcontractor payments, reconciles project costs, and assists with month-end close activities. The Project Accountant works closely with project managers to ensure accurate financial data, timely invoicing, and proper expense allocation while maintaining compliance with company policies and GAAP.

Essential functions:

- Project Billing and Invoicing
Prepare and process project invoices including time-and-materials, fixed-fee, milestone, and progress billings. Review contracts to ensure billing aligns with client terms and approved budgets. Track unbilled revenue, monitor aging of receivables, and assist with resolving billing discrepancies.

- Accounts Payable Processing
Review, code, and process vendor and subcontractor invoices with accurate project and general ledger allocation. Ensure timely payment in accordance with company policy and contract terms. Reconcile vendor statements, resolve discrepancies, and maintain proper documentation and approval workflows.

- Project Cost Tracking and Reconciliation
Record and reconcile project-related costs including labor, expenses, and subcontractor charges. Monitor project budgets versus actuals and identify discrepancies for review. Support accurate revenue recognition by ensuring project financial data is complete and properly classified.

- Month-End Close and Financial Support
Assist with month-end close activities...