Project Accountant

About this role

Job Summary:

The Project Accountant manages project accounting and accounts payable functions. This dual-focused role drives project financial administration, including contract review, AIA progress billings, conditional/unconditional releases, and accounts receivable collections. Additionally, the position supports vendor management by processing invoices, reconciling vendor statements and administering the weekly check run.

This position reports directly to the Controller for all core financial and accounting duties.

Key Responsibilities:

Accounts Payable

- - Process and enter invoices into the accounting system, ensuring accuracy and proper coding to the correct project, cost category and cost code.
- Utilize general accounting concepts to ensure accurate coding to the general ledger, including accounting for fixed assets and prepaids.
- Distribute invoices to management for review and approval prior to payment processing.
- Prepare weekly pre-check register for approval and process paper check disbursements, credit card payments and ACH payments.
- Collect conditional and unconditional releases from suppliers for select projects.
- Monthly reconciliation of credit card statements, including managing the company’s credit card program to ensure transactions are conducted and reported in accordance with company policies.
- Collaborate with internal teams to ensure timely and proper handling of vendor-related inquiries and issues.

Construction Invoicing & AR Management

- - Prepare and submit monthly AIA G702/G703 pay applications using Sage 300 CRE.
- Manage third-party billing portals including Textura, GCPay, and Procore.
- Collect, verify, and notarize conditional and unconditional progress and final lien releases.
- Perform weekly collections follow-up on invoices over 30 days past due and report updates to the Controller.
- Audit contract values, active change orders, retainage, and monthly underbilled projects.
- Re...