Front Desk Administrative Assistant

Responsibilities

The Administrative Assistant provides professional office support, including welcoming visitors and managing parish communications. Responsibilities also include answering incoming calls, preparing the parish bulletin, and maintaining mass intentions.

Requirements

Candidates must have a high school diploma or equivalent and experience in a similar administrative role. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

• Administrative support
• Communication
• Customer service
• Microsoft Office Suite
• Organizational skills
• Telephone etiquette
• Data entry
• Office equipment operation
• Time management
• Interpersonal skills
• Teamwork

About this role

Job Title: Front Desk Administrative Assistant

Reports to:  Business Manager and/or Pastor

Location:  St. Ann Catholic Church | Naples, FL

Classification:   Hourly/Nonexempt           

Overview

The Administrative Assistant assists the parish with various office related
tasks and administrative professional support. 

Job Responsibilities

* Welcome parishioners and visitors to the parish. 
* Answer, screen and route incoming calls promptly, accurately and courteously.
Provide answers to caller questions and assistance when appropriate. 
* Develop/Prepare parish communications in coordination with the parish
ministries and pastor. 
* Prepare the Parish Bulletin. 
* Prepare and maintain mass intentions.
* Coordinate receipt of office supplies and assist in ordering for special
activities.
* Other job duties as assigned.

Qualifications
* High School Diploma or equivalent.
* Experience in similar position with similar responsibilities.
* Excellent communications skills both written and oral.
* Strong organizational skills. 
* Proficient in Microsoft Office Suite and general office equipment.
* Effective listener, responsive and supportive towards parishioners,
volunteers, and staff.
* Ability to work independently and as part of a team. 
* Must pass DOV assigned level II FDLE background check.

About Diocese of Venice in Florida

Religious Institutions · 1,001-5,000 employees · headquartered in Venice, FL · founded 1984