Executive Assistant to CEO

About this role

Job Title: Executive Assistant to the Founder/CEO

Location:
Fully Remote (USA)

Time Zone:
Must be comfortable working within EST (Eastern Standard Time)

*Must be AI Native/Forward*

*Must have at least 5 years' direct experience working closely with the Founder or CEO*

Position Overview

The Executive Assistant to the CEO will act as the CEO’s trusted partner, managing high-priority administrative, operational, and communication functions to maximize efficiency and impact. This role requires a mix of organizational expertise, operational savvy, and proactive problem-solving to ensure the CEO is focused on high-value strategic activities.

The EA will also provide critical support across the executive leadership team, particularly in areas such as research, reporting, and process optimization. This is an opportunity to play a pivotal role in the success of a high-growth organization.

Key Responsibilities

1. CEO Enablement and Administrative Excellence

*(Highest Priority – ~50% of the role’s impact)*

• Manage the CEO’s calendar to ensure time is spent on strategic, high-value activities.
• Prepare meeting materials, take notes, and ensure follow-up on action items.
• Handle all travel arrangements and external engagement logistics.
• Act as the primary point of contact for internal inquiries, ensuring a streamlined flow of information to and from the CEO.

2. Operational Coordination

*(High Impact – ~25% of the role’s impact)*

• Own recurring operational workflows, including payroll, and invoicing.
• Maintain and update the company’s centralized knowledge base, organizing SOPs, key metrics, and workflows for easy access.
• Drive meeting rhythms and ensure agendas and summaries are effectively communicated.
• Support cross-functional collaboration by triaging issues and escalating only when necessary.

3. Research and Insights

*(Moderate Impact – ~15% of the role’s impact)*

• Conduct targeted market research a...