Executive Assistant, Portfolio Management & Investments

About this role

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.


Reporting to the EVP, Portfolio Management and VP, Investments, this position will provide administrative support to the Toronto-based Portfolio Management and Investments teams. This position provides support with a high degree of accuracy, professionalism, discretion and judgment.

You enjoy organizing and planning tasks while maintaining a high level of detail. No task is too complex or minor to you - you are highly collaborative and want to help with whatever is needed by the team! You will have the opportunity to get exposure to both legal and analytical work.

RESPONSIBILITIES

General Administration

• Manages co-ordination of internal and external meetings, including documentation
• Attend meetings as needed to assist with minutes and action items for follow up
• Works closely to ensure that projects are up to date
• Acts as communication conduit for internal and external parties
• Consistently exercises discretion in managing correspondence, information, and all matters of confidentiality; photocopies, scans, answers phone and greets visitors at reception
• Processes invoices/expense reports in a timely manner and in accordance with accounting policies
• Books travel and accommodation for team members as needed
• Prioritise tasks and manage expectations
• Supports ad-hoc requests for information or projects
• Back-up coverage for colleagues during absence

Calendar management and meeting logistics

• Coordinates department meetings, daily calendar, appointments, boardroom bookings, off-site and on-site meetings, conference calls, social engagements, travel arrangements, catering, ...