Executive Assistant Internship

About this role

Fortitude Fitness Series | Remote (UAE-Based) | Full-Time

Fortitude Fitness Series, a rapidly growing fitness and wellness brand, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Personal Assistant. This unique role provides comprehensive administrative and personal support directly to our CEO while overseeing the coordination and development of our unpaid intern program. An exciting opportunity for a professional who thrives in fast-paced environments and is passionate about both high-level executive support and fostering new talent.

Key ResponsibilitiesExecutive Support (60%)

• Calendar & Schedule Management: Expertly manage the CEO's complex and dynamic calendar, including scheduling internal and external meetings, appointments, and travel arrangements
• Communication Liaison: Act as a primary point of contact, screening and prioritizing incoming calls and emails. Draft and format professional correspondence, presentations, and reports
• Meeting Preparation: Prepare agendas, gather necessary materials, and take minutes. Ensure the CEO is fully prepared for all engagements
• Travel Coordination: Handle all aspects of business and occasional personal travel, including detailed itineraries and expense reporting
• Office Management: Maintain an organized and efficient workspace. Order supplies and manage vendor relationships as needed
• Personal Assistance: Provide discreet and efficient personal support, including managing personal appointments, errands, and other requests to optimize the CEO's time

Intern Program Coordination (40%)

• Recruitment & Onboarding: Assist in recruiting unpaid interns, scheduling interviews, and preparing offer letters. Facilitate smooth onboarding with necessary resources and access
• Daily Supervision & Task Allocation: Oversee daily tasks and projects, ensuring interns receive clear instructions, guidance, and timely feedback
• Mentorship & Development: Act as a primary mentor, fostering a pos...