Executive Assistant - France

About this role

About Zirtual

Zirtual is a work-life balanced company that provides experienced remote Executive Assistants to entrepreneurs, executives, and growing businesses. Our assistants support clients with both professional and personal administrative tasks, helping them stay organized, productive, and focused on what matters most.

Our Virtual Assistants work remotely and independently with their assigned clients while receiving support from an Account Supervisor. The Account Supervisor helps maintain strong client relationships, provides guidance and feedback, and supports assistants with any operational questions or challenges.

Role overview

The Virtual Assistant is a key member of the Zirtual team and serves as the main point of contact for assigned clients. Assistants work directly with their clients and are responsible for delivering high-level administrative and operational support.

Virtual Assistants manage a variety of tasks and projects while ensuring that all work is completed on time and to a high standard of quality. Proactive communication with both clients and the Account Supervisor is essential to ensure successful collaboration and task execution.

Assistants are expected to maintain consistent communication, track their hours accurately, and follow Zirtual’s best practices for client support.

Key responsibilities

Virtual Assistants may support clients with the following types of tasks:

• Project management and organization: Ensure timely completion of projects and goals; maintain clear communication on progress and deadlines.
• Calendar management: Schedule appointments and proactively monitor client calendars to avoid conflicts.
• Purchasing support: Ensure purchases meet client specifications; assist with expense reporting as needed.
• Administrative support: Inbox management, transcription, correspondence, data entry, and other general tasks.
• Email management: Organize and respond to emails per client guidelines and company practice...