Executive Assistant

About this role

Role Summary

• The Executive Assistant (EA) will serve as a key enabler to the Leadership team-member, providing high-quality administrative, organizational, and communication support.
• The EA will manage complex calendars across time zones, coordinate critical meetings and travel, and ensure seamless day-to-day execution of Leader priorities. This role goes beyond scheduling it demands strong judgment, discretion, and the ability to anticipate needs, synthesize information, and manage multiple stakeholders with professionalism and confidentiality.
• The ideal candidate will demonstrate exceptional organizational skills, communication clarity, and a proactive mindset to enhance the Leaders effectiveness and overall business rhythm.

KEY ACCOUNTABILITIES

Calendar, Time & Priority Management

• Manage complex calendars across time zones, balancing client, internal, and personal priorities.
• Anticipate scheduli63\*ng conflicts and proactively resolve them.
• Design and manage the Leaders calendar to maximize productivity by aligning meetings, focus time, and priorities
• Prepare pre-meeting briefs and ensure follow-ups are logged and tracked.

Communication & Coordination Management

• Draft, review, and circulate communication on the Leaders behalf (emails, notes, reminders).
• Manage inbound communication triage what requires attention, action, or delegation.
• Maintain professional and timely correspondence with all stakeholders.
• Ensure clarity, completeness, accuracy, and confidentiality in all communication.

Meeting Preparation & Follow-Through

• Coordinate agendas, logistics, and pre-read distribution.
• Capture key decisions, actions, and owners.
• Track follow-ups and ensure completion before the next meeting or review.
• Support Leader with travel, access, or system readiness for critical sessions.

Information & Document Management

• Maintain organized digital and physical filing systems.
• Track and retrieve critical document...