Executive Administrative Assistant

Responsibilities

Provides high-level administrative support to executives, including calendar and travel management, correspondence, confidential communications, meeting and event coordination, and preparation of reports and presentations. Coordinates administrative projects, maintains records, supports board meetings, and serves as a point of contact between executive leadership, employees, visitors, and other stakeholders.

Requirements

A high school diploma or GED is required, and an associate degree is preferred. The position requires a minimum of seven years of administrative experience.

Skills

• Executive Administrative Support
• Calendar Management
• Meeting Coordination
• Event Planning
• Travel Arrangements
• Confidential Communications
• Correspondence
• Report Preparation
• Presentation Preparation
• Statistical Reporting
• Budget Reporting
• Document Management
• Research
• Project Coordination
• Office Policy Development
• Stakeholder Communication

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Paid Family Leave
• Paid Time Off
• Tuition Assistance
• Loan Assistance
• 401(k) Retirement Plan
• Company 401(k) Match
• Wellness Programs
• Professional Development

About this role

Executive Administrative Assistant

Job Type: Full Time 

Shift:  Monday - Friday

40 hours per week

Mercy Youngstown Behavioral Health is part of Lifepoint Health, a diversified
healthcare delivery network with facilities coast to coast. We are driven by a
profound commitment to prioritize your well-being so you can provide exceptional
care to others. As a part of the leadership team, you're embracing a vital
mission dedicated to making communities healthier ®. Join us on this meaningful
journey where your skills, compassion and dedication will make a remarkable
difference in the lives of those we serve.

More about our team 

The Executive Administrative Assistant provides high-level administrative
support to Company executives by conducting research, preparing statistical
reports, handling information requests and performing clerical functions such as
preparing correspondence, receiving visitors, arranging conference calls and
scheduling meetings for executives.

 How you'll contribute 

An Executive Administrative Assistant who excels in this role: 

* Provides high-level administrative assistance for all administrative
procedures, tasks, and activities associated with executives.
* Provides administrative support to one or more executives, often
collaborating closely with their respective administrative support.
* Manages executive calendars with attention to detail, accuracy, and
appropriate time allocation.
* Plans, hosts, and facilitates activities such as cross-team meetings, social
gatherings, and conferences.
* Performs general administrative activities such as greeting visitors,
screening and directing phone calls, and escorting visitors.
* Coordinates high-level meetings and offsite events including, but not limited
to, scheduling, agenda creation, logistics, space plans and catering.
* Copies, scans, files, and tracks a variety of business documents and conducts
research on specialized topics as required.
* Manages confidential business matter and communications.
* Participates in meetings with executive leadership to plan the week ahead,
providing information and deliverables to help executive be more productive,
and reprioritize projects in the queue.
* Makes travel arrangements and reservations for leadership and/or senior
managers.
* Prioritizes mail and responds to correspondence as appropriate, addressing
more complex and/or urgent correspondence to leadership, gathering any
additional information needed to respond.
* Composes and type regular correspondence to include but not limited to
invitations and informative material.
* Serves as point of contact between executive leadership and employees or
other stakeholders.
* Creates and prepares reports, presentations, documents, etc. based on general
instructions and maintains relevant databases and related records.
* Creates and prepares reports, presentations, documents, etc. for all board
meetings.
* Reviews presentation materials to ensure that the presenter can effectively
deliver the presentation to the intended audience and distributes information
and materials to the staff as required.
* Provides statistical and budget reports to leadership as needed or requested.
* Attends various executive meetings to keep pulse on business and help
"connect dots" between others in the Company.
* Greets and provides general support to visitors, vendors, callers, as well as
internal staff from the Health Support Center (HSC) or facilities.
* Develops, implements and improves office policies and procedures.
* Manages various administrative or departmental projects, participate in
gathering research and generates reports as needed, and notifies project
participants on timelines and completion dates. 

Why join us 

We believe that investing in our employees is the first step to providing
excellent patient care. In addition to your base compensation, this position
also offers: 

* Comprehensive Benefits: Multiple levels of medical, dental and vision
coverage for full-time and part-time employees.
* Financial Protection & PTO: Life, accident, critical illness, hospital
indemnity insurance, short- and long-term disability, paid family leave and
paid time off.
* Financial & Career Growth: Higher education and certification tuition
assistance, loan assistance and 401(k) retirement package and company match.
* Employee Well-being: Mental, physical, and financial wellness programs (free
gym memberships, virtual care appointments, mental health services and
discount programs).
* Professional Development: Ongoing learning and career advancement
opportunities.

What we're looking for

* Education: High School Diploma or GED equivalent; Associate's Degree
preferred.
* Experience: Minimum 7 years administrative experience.

Lifepoint Health is a leader in community-based care and driven by a mission of
Making Communities Healthier. Our diversified healthcare delivery network spans
29 states and includes 63 community hospital campuses, 32 rehabilitation and
behavioral health hospitals, and more than 170 additional sites of care across
the healthcare continuum, such as acute rehabilitation units, outpatient centers
and post-acute care facilities. We believe that success is achieved through
talented people. We want to create places where employees want to work, with
opportunities to pursue meaningful and satisfying careers that truly make a
difference in communities across the country.
We employ and provide care to people from all walks of life. We are committed to
promoting healing, providing hope, preserving dignity and producing value with
an inclusive workforce in which diversity is leveraged, respected, and
reflective of the patients, family members, customers and team members we serve.

About Lifepoint Health

Hospitals and Health Care · 1,001-5,000 employees · headquartered in Gallatin, Tennessee