Coordinator, Public Relations

Responsibilities

The Public Relations Coordinator supports influencer marketing, creator partnerships, event planning, and media relations initiatives. They are responsible for maintaining project trackers, managing product seeding logistics, and assisting with budget and reporting administration.

Requirements

Candidates must have at least one year of experience in public relations, marketing, or communications and possess strong organizational and written communication skills. A high school diploma or GED is required, while a bachelor's degree in a related field is preferred.

Skills

• Public relations
• Influencer marketing
• Creator partnerships
• Event planning
• Media relations
• Project management
• Budget tracking
• Content organization
• Excel
• PowerPoint
• Canva
• Communication
• Detail-oriented
• Relationship building
• Social media
• Reporting

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Accident insurance
• Critical illness insurance
• Disability insurance
• Retirement savings plans
• Company match
• Paid family leave
• Education-related programs
• Paid holidays
• Discretionary vacation time
• Discretionary bonus plan

About this role

Description
Who We Are
John Paul Mitchell Systems (“JPMS”) is recognized worldwide for developing and marketing innovative hair and skin care products since 1980. We’ve been serving the professional beauty industry with salon-quality hair care products, styling tools and professional hair color through our family of brands including Paul Mitchell, MITCH, Awapuhi Wild Ginger, Tea Tree, Paul Mitchell Tools, Neuro, The Demi, Paul Mitchell the Color, Blonde, and Color XG.

We were the first professional hair care company to take a stand against animal testing and continue our strong commitment to giving back, supporting a wide range of philanthropic causes both domestically and internationally. Sustainability has always been a priority, and we are committed to making our company operations climate neutral to preserve the beauty of the world around us.

Who You Are:
You are a skilled and enthusiastic, high-performing professional who is passionate about hair care and wants to positively contribute to the growth of our iconic brand as well as to our people first culture.

About the Role
The Public Relations Coordinator is an entry-level role that supports public relations, influencer marketing, creator partnerships, events, trade media, product seeding, budget tracking, and cross-functional marketing initiatives for John Paul Mitchell Systems. You will help keep projects organized, maintain trackers and reporting, and support creator and media outreach, while learning the craft in a collaborative, creative, and fast-moving environment. The ideal candidate is highly organized, detail-oriented, proactive, and excited about beauty, creators, media relations, events, and professional beauty culture.

This role is hybrid and works out of our Santa Monica Office 3 times a week. There is up to 10% travel, mostly within the greater Los Angeles Area.

What You will Do:
Influencer and Creator Program Management
Track creator agreements, deliverables, and approvals, and follow up with creators and internal teams.
Manage creator gifting and product seeding and collect and organize creator content so it is easy to find and use.
Help compile influencer performance reports for review by senior team members.
Support relationship management across pro artists, ambassadors, educators, and creators.
Product Seeding and Mailers
Support day-to-day logistics for product shipments, influencer and editorial mailers, event gifting, and creator replenishment requests.
Coordinate product donation requests, shipment tracking, and inventory coordination with the appropriate teams.
Maintain mailing lists and distribution reports, and handle contact information with care, in line with JPMS privacy and data practices.
PR and Media Support
Build and maintain media lists and media contact databases, including trade media.
Monitor media, track coverage, and prepare press clipping reports.
Research awards and deadlines and track editorial opportunities.
Assist with press kit updates and press release coordination.
Event Coordination
Support planning and execution of Academy events, creator activations, media deskside, masterclasses, industry conferences, education events, community activations, and team events.
Manage registration tracking, RSVPs, and guest lists; research venues; coordinate travel; and communicate with vendors.
Prepare run-of-show documents, handle product ordering, and manage day-of logistics.
Budget and Reporting Administration
Help maintain budget trackers, invoice tracking, purchase orders, and spend reports.
Help maintain campaign reporting dashboards and ROI trackers.
Partner with Finance and Marketing to ensure spending stays organized and accurately documented.
Project Management and Organization
Serve as project coordinator across PR, influencer, brand marketing, social, education, sales, and creative agency partners.
Update trackers, manage timelines, schedule meetings, follow up on action items, and maintain project status documents.
Organize campaign assets and help ensure projects stay on deadline and stakeholders remain informed.
Agency and Partner Support
Coordinate with agency partners by gathering materials, managing approvals, tracking deliverables, coordinating meeting agendas, capturing next steps, and updating campaign timelines.
Assist with ongoing management of influencer, PR, event, and media agency relationships.
Community Outreach and Donations
Support administration of donation, sponsorship, and product requests, charity tracking, and community partnerships.
Maintain centralized trackers and documentation.
Brand Voice and Compliance
Proofread press materials, creator communications, and internal updates in the JPMS brand voice, checking spelling, grammar, and accuracy.
Follow JPMS guidelines for product claims, ingredient and label information, and endorsement disclosures, and route questions to Marketing and Regulatory review before anything is shared externally.
Requirements
Required Qualifications:
Skills:
Exceptionally organized, with strong attention to detail and excellent follow-through.
Strong written communication skills, with careful attention to spelling and grammar.
Comfortable managing multiple deadlines and priorities.
Strong relationship-building skills, with a professional, warm, and collaborative approach.
Working knowledge of Excel, PowerPoint, Canva, and project trackers.
Sound judgment and discretion when handling creator, partner, and budget information.
Education:
High school diploma or GED required
Experience:
1+ years in public relations, influencer marketing, communications, events, or marketing.
Preferred Qualifications:
Skills:
Influencer marketing platform experience, such as CreatorIQ, Tribe Dynamics, or Launchmetrics.
Event planning experience.
Public relations experience, including familiarity with media database tools such as Cision, Meltwater, or Muck Rack.
Social media knowledge.
Creator reporting experience.
Basic awareness of FTC guidance on...

About John Paul Mitchell Systems

Cosmetics · 501-1,000 employees · founded 1980