Administrative Assistant I-Multi-Specialty

Responsibilities

The Administrative Assistant provides comprehensive administrative support, including budget monitoring, meeting coordination, and document preparation. They also manage operational tasks such as processing purchase orders, handling travel arrangements, and maintaining patient or employee files.

Requirements

Candidates must possess an Associate's degree in Secretarial Science or a high school diploma/GED with at least two years of relevant experience. A Bachelor's degree is preferred, along with 2-3 years of administrative or medical office experience.

Skills

• Administrative support
• Budget preparation
• Expense monitoring
• Meeting coordination
• Document drafting
• Purchase order processing
• Travel arrangements
• Expense reporting
• Mail screening
• Telephone screening
• Patient appointment scheduling
• Billing record maintenance
• File management
• Payroll processing
• Licensure tracking

About this role

The Administrative Assistant I provides administrative support services for one
or more individuals, a department or a division. Assists supervisor in routine
personnel, budget and other operational details. This individual typically
reports to a manager, director or division head.

RESPONSIBILITIES

* Serves as an intermediary between supervisor and other departmental staff by
transmitting written and oral requests, messages and instructions.
* Assists with budget preparation and is responsible for monitoring and
maintaining records of expenses for variance reporting.
* Assists in the planning and logistical coordination of meetings and office
activities, forums and conferences.
* May review and revise brochures, announcements or other informational items
regarding program and/or departmental operations. Drafts, edits and formats
materials such as flyers, leaflets and letters.
* May prepare minutes of meetings, agendas, correspondence, statistical
reports, tables and other documents and transcribes dictation as needed.
* Prepares and follows up on purchase orders, change orders, check requests and
petty cash vouchers. Processes and follows up on tuition and other forms of
reimbursement for assigned staff
* Makes travel arrangements and accommodations. Prepares travel reimbursements
and expense reports.
* Screens and prioritizes all incoming mail for needed action and follow up.
Responds to mail where appropriate or distributes mail requiring attention to
appropriate individual(s).
* Screens telephone calls, answers routine inquiries or refers caller to the
appropriate individual for response.
* May screen and schedule patient appointments, schedule referrals of special
testing or doctors visits, and keep record of patient billing for submission.
* May maintain employee and/or patient files.
* May assist in processing payroll and/or maintaining the PTO system for the
department.
* May track expiration dates of staffs professional licensure, and notify staff
of upcoming license expiration date to prevent suspension.
* Performs other related duties.

QUALIFICATIONS

* Associates Degree in Secretarial Science or related field, or HS/GED plus two
years of related experience (Bachelors Degree preferred).
* 2-3 years administrative or medical office experience required

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the
New York City Law on Salary Transparency in Job Advertisements. The salary range
for the role is $22.00 - $34.52 Hourly. Actual salaries depend on a variety of
factors, including experience, education, and operational need. The salary range
or contractual rate listed does not include bonuses/incentive, differential pay
or other forms of compensation or benefits.

Non-Bargaining Unit, 070 - Medicine FPA Practice - ISM, Icahn School of Medicine

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where
everyone can contribute to excellence. We share a common dedication to
delivering outstanding patient care. When you join us, you become part of Mount
Sinai’s unparalleled legacy of achievement, education, and innovation as we work
together to transform healthcare. We encourage all team members to actively
participate in creating a culture that ensures fair access to opportunities,
promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all
employees feel valued, respected, and empowered to grow. We strive to create an
environment where collaboration, fairness, and continuous learning drive
positive change, improving the well-being of our staff, patients, and
organization. Our leaders are expected to challenge outdated practices, promote
a culture of respect, and work toward meaningful improvements that enhance
patient care and workplace experiences. We are dedicated to building a
supportive and welcoming environment where everyone has the opportunity to
thrive and advance professionally. Explore this opportunity and be part of the
next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the
New York metro area, with more than 48,000 employees working across eight
hospitals, more than 400 outpatient practices, more than 300 labs, a school of
nursing, and a leading school of medicine and graduate education. Mount Sinai
advances health for all people, everywhere, by taking on the most complex health
care challenges of our time — discovering and applying new scientific learning
and knowledge; developing safer, more effective treatments; educating the next
generation of medical leaders and innovators; and supporting local communities
by delivering high-quality care to all who need it. Through the integration of
its hospitals, labs, and schools, Mount Sinai offers comprehensive health care
solutions from birth through geriatrics, leveraging innovative approaches such
as artificial intelligence and informatics while keeping patients’ medical and
emotional needs at the center of all treatment. The Health System includes more
than 9,000 primary and specialty care physicians; 13 joint-venture outpatient
surgery centers throughout the five boroughs of New York City, Westchester, Long
Island, and Florida; and more than 30 affiliated community health centers. We
are consistently ranked by U.S. News & World Report's Best Hospitals, receiving
high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in
Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology,
Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics,
Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear
Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World
Report’s “Best Children’s Hospitals” ra...

About Mount Sinai Health System

Hospitals and Health Care · 10,001+ employees · headquartered in New York, NY · founded 2013