Administrative Assistant

Responsibilities

The Administrative Assistant provides comprehensive support for branch operations, including reception, purchasing, fleet management, and training records. They are responsible for maintaining accurate documentation and ensuring efficient daily administrative workflows.

Requirements

Candidates must possess a Grade 12 diploma and relevant experience in an industrial environment. Strong computer proficiency, organizational skills, and the ability to manage multiple administrative tasks are essential.

Skills

• Administrative support
• Reception
• Purchasing
• Invoice processing
• Fleet management
• Training administration
• Word processing
• Spreadsheets
• Databases
• ERP systems
• Organization
• Time management
• Work prioritization
• Attention to detail
• Verbal communication
• Customer service

Benefits

• Competitive wages
• Comprehensive group benefits plan
• RRSP matching

About this role

SMS Equipment is seeking an organized and service-focused Administrative
Assistant to provide day-to-day administrative support for our Elkford branch.
This role supports reception, purchasing, housing, fleet, and training
administration and is well suited to someone who can manage changing priorities
while maintaining accurate records and responsive service. 

Work Location: Elkford, BC. 
Salary: $48,000 to $58,000 per annum. 
Work Arrangement: Fixed on site - working from the branch each day. 
Schedule: Monday to Friday. 

What You'll Do 

* Provide reception coverage by responding to phone calls and greeting branch
visitors. 
* Order stationery, forms, and other office supplies as required. 
* Open and receipt purchase orders, support invoice processing, and ensure
required approval steps are followed. 
* Complete EZScan approvals and work with vendors to resolve invoice or
purchasing information. 
* Maintain housing records and coordinate rental needs and janitorial schedules
or changes. 
* Maintain fleet trackers, book appointments, and file vehicle inspection
reports. 
* Maintain training records and alert the supervisor when employee training is
approaching expiry. 
* Provide other administrative support to the branch and service function as
required. 

What You Bring 

The successful candidate will have a Grade 12 diploma and related education and
experience in an industrial environment. Other requirements include: 

* Strong computer skills, including experience with word processing,
spreadsheets, databases, and ERP systems. 
* Excellent organization, time management, work prioritization, and attention
to detail. 
* Clear verbal communication skills and the ability to exchange information
with employees, customers, suppliers, and other external contacts. 
* Good judgement and the ability to independently prioritize daily work within
established policies and procedures. 
* Experience supporting purchase orders, invoices, reception, fleet, housing,
training records, or similar administrative processes is an asset. 

This position is classified as an Individual Contributor role in SMS Equipment’s
competency framework, requiring demonstration of core competencies (customer
focus, collaboration, and technical/functional expertise). 

At SMS Equipment, safety is one of our core values and we care for each other,
without exception. Our successful candidate is intrinsically motivated and
committed to making safe choices when completing all tasks.  

This posting is for an existing vacancy within SMS Equipment. Applications will
be accepted until a suitable candidate is hired.  

We thank all applicants for their interest. Only those selected to proceed to
the next stage of the recruitment process will be contacted. 

At SMS Equipment, the right partnership makes everything possible. We’re
committed to building a diverse and inclusive team and encourage applications
from all qualified individuals. Join us and bring your expertise to an
organization that values safety, authenticity, innovation, performance, and
respect. 

SMS Equipment offers rewarding careers in the heavy equipment industry across
Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you
the opportunity to represent world-class quality in our product offerings and
customer service. A few of the many benefits of working with SMS Equipment
include competitive wages, comprehensive group benefits plan, and RRSP
matching.  

About SMS Equipment Inc.

Machinery Manufacturing · 1,001-5,000 employees · headquartered in Acheson , Alberta · founded 2008