Administrative Assistant

Responsibilities

The Administrative Assistant provides clerical and operational support, including order processing, credit management, and customer service. They also manage accounts payable/receivable, payroll processing, and new hire onboarding within the Supply Chain Center.

Requirements

Candidates must have a High School diploma or GED and at least one year of experience in customer service, bookkeeping, or accounting. Proficiency in Microsoft Office and the ability to work nights, weekends, or holidays in a warehouse environment are required.

Skills

• Order processing
• Credit management
• Customer service
• Accounts payable
• Accounts receivable
• Payroll administration
• New hire orientation
• Clerical support
• Microsoft Office
• SAP
• Ariba
• Record retention
• Communication
• Interpersonal skills
• Organizational skills

About this role

Company Description
MAKE GREAT PIZZA — AND MORE — POSSIBLE
Be a part of the world's #1 Pizza company and watch your career grow!
Job Description
The Administrative Assistant supports both Supply Chain Center operations and business functions. The
incumbent in this role will provide general office/clerical support as well as maintain Supply Chain Center
run operational such as order processing, credit management, customer service in addition to team
member duties such as general accounting, payroll, and team member administration. They will also
support the local Supply Chain Center in planning functions for team members, conducting new hire
orientation as needed and providing general clerical duties to other departments as necessary.
What You'll Do
Order Management & Customer Relations
Print and prepare necessary paperwork for warehouse team to execute outbound operations
Maintain credit management for the customer and lead credit review process via SAP/Credit Tracker
Order processing including processing orders from customers and ensuring accurate ordering to the Supply Chain Centers
Coordinate and disseminate corporate, marketing, and other company information to the stores as requested
Maintain filing system for invoices, reports, and other customer related information
AP/AR Duties
Assist with accounts payable, accounts receivable and past dues
Provide back-up to onsite payroll administrator
Partner with WRC A/P to ensure all payables for inventory and indirect are processed in a timely basis
Ensure that payables are approved according to the Schedule of Authorization
Monitor and follow up on aging accounts payable accruals
Work with GL accountant to ensure timely estimates and period end financial close
Ensure compliance to Record Retention policy for items related to local payroll and A/P
Maintain adequate procedures and controls; ensure Supply Chain Center compliance with finance and accounting policies
Recommend journal entries as needed
Create new vendors in Ariba and be a resource for local users
Partner with WRC A/R team as needed for CODs, receivables, incorrect billing, and any miscellaneous cash receipts
General Admin Duties
Facilitate new team member onboarding which includes new hire orientation, document completion, New Hire safety training and LMS training
Process new hires and submit information to Human Resources to be entered into the payroll system
Ensure that required company, state, and federal requirements are posted
Prepare and submit team member separation paperwork and provide unemployment administrator with requested information to process unemployment claims (if applicable)
Maintain center's compliance to employee documentation retention process
Submit and respond to Human Resources requests relevant to Team Member relations including unemployment claims, verification of employment, work garnishments, Leave of Absence, annual Benefit enrollment, and any other team member related documents while maintaining confidentiality
Process bi-weekly payroll and maintain accurate records for each team member
Complete weekly payroll keys
Assist in generating weekly keys
Support in displaying internal communications (i.e. flyers, etc).
Qualifications
High School diploma/GED
Minimum 1 year of Customer Service experience, bookkeeping, or general accounting experience
Ability to work independently and as a team
Excellent communication, interpersonal and organizational skills
Ability to handle multiple tasks
Experience with Microsoft Office software
Bilingual preferred
Additional Information
Work Environment
At Domino’s, our curiosity drives us to connect the dots and uncover opportunities not easily seen that can move us forward. This empowers us to aim high and pursue bold, innovative outcomes.
When results don’t align with expectations, we shift fast—adapting quickly and pivoting with purpose—to deliver MORE for our business and each other.
Must be able to work nights, weekends, or holidays and comfortability working in a warehouse floor environment
Compensation: This position pays $22.50 per hour.
All your information will be kept confidential according to EEO guidelines.

Job Category Org: Administrative Support
Location Name - Location Code: DC Colorado-CO91

About Domino's

Restaurants · 10,001+ employees · headquartered in Ann Arbor, MI · founded 1960