Senior Executive Assistant

About this role

Position Overview

The Executive Assistant is a strategic and executional support role responsible for enabling leadership effectiveness, supporting organizational processes, and ensuring operational discipline. This position balances high-level coordination with hands-on administrative execution, providing seamless support across governance, communications, reporting, and system management.

The role is accountable for ensuring directors remain focused on strategic outcomes while day-to-day operations, tasks, and processes are handled with precision. By driving consistency across governance, EOS, and operational systems, the Executive Assistant directly contributes to the organization's overall success. Collaboration with leadership and functional managers to align processes, policies, and communications is a key aspect of this role.

Core Duties and Responsibilities

Leadership Administration

Responsibilities related to governance, organizational support, and leadership enablement.

- *Calendar and Scheduling:*
- Manage executive calendars, prioritizing time effectively and coordinating travel, logistics, and preparation.
- *Governance and Meetings:*
- Arrange and coordinate monthly governance meetings with internal functional leaders, ensuring templates are prepared, pre-reads are completed, and actions are tracked. Facilitate meetings by capturing outcomes and presenting actions in subsequent sessions.
- *Task and Action Monitoring:*
- Monitor leadership tasks in HubSpot, ensuring alignment, visibility, and follow-through across functions.
- *Communications:*
- *D*
raft and issue internal and external communications on behalf of directors, ensuring tone and consistency with organizational messaging. Coordinate with Marketing to align on brand standards.
- *Strategy and Planning Support:*
- Prepare Strategy and Planning packs, ensure formatting and consistency, and coordinate board meeting logistics including agendas, minutes, and follow-ups.

**En...