Senior Bookkeeper/Accountant

About this role

Description:

The Bookkeeper/Accountant is responsible for day-to-day accounting and bookkeeping operations, including accounts payable, accounts receivable, banking activities, and financial compliance. This role ensures accurate financial records, timely payments and collections, and adherence to internal controls and regulatory requirements.

Requirements:

Key Responsibilities:

• Invoicing: Verify, process, and record invoices to ensure they match purchase orders and receipts, avoiding duplicate or unauthorized payments (excluding program/project invoices).
• Timely payment processing: Schedule payments through checks, ACH, or wire transfers.
• Cost control: Track and manage expenses to ensure departmental budgets are adhered to and inefficiencies are promptly addressed.
• Vendor management: Maintain up-to-date vendor profiles, handle contact information, and resolve payment-related disputes efficiently.
• Reconciliation: Routinely reconcile accounts payable ledgers to ensure accurate postings and balances with vendor statements.
• Payment monitoring: Timely monitoring of payments to prevent delays and penalties.
• Compliance: Ensure all accounts payable reports and processes adhere to internal controls, tax laws, and legal requirements.
• Accounts Receivable: Prepare, post, verify, and record customer payments and transactions related to accounts receivable; create invoices according to company practices and/or customer requirements (excluding program/project invoices).
• Revenue Reconciliation: Maintain and update customer files, reconcile accounts receivable periodically, generate monthly billing statements, and reconcile revenue accounts.
• Cash Management: Management of bookkeeping vendor, line of credit and loan management/payment, bank coordination interface, routine state business license and tax payments.
• Reporting: Generate detailed reports on accounts payable, cash flow, and outstanding liabilities.
• Auditing & Compliance: Support audits and e...