Office and Operations Manager

About this role

Job Overview

The Pelham Jewish Center is a warm and welcoming synagogue with 130 families in Southern Westchester. We seek an Office and Operations Manager who is a self-starter and adept at Project Management to provide overall administrative and logistical support to the PJC staff and members of the Board of Directors. This individual ensures that the synagogue is managed efficiently, that projects are completed in a timely and cost-efficient manner and that the needs and concerns of our membership are addressed and resolved promptly.

Responsibilities

Administrative/Office and Operations Management:

● Manage the Rabbi’s daily calendar, including the scheduling/rescheduling of appointments.

● Compile thank you and acknowledgement letters for the Rabbi’s signature, both for general PJC donations, as well as contributions made to the Rabbi’s Discretionary Fund.

● Prepare and send monthly *yahrzeit* letters in a timely manner.

● Ensure monthly Board Meetings and all PJC activities, events and programs are included on the synagogue calendar(s).

● Prepare the weekly list of *Yahrzeit* observances, the current *Misheberach* list, and a summary of *Weekly Announcements* to be shared during *Shabbat* services.

● Receive and review incoming U.S. mail, packages, email and phone messages, and convey information to the appropriate Staff/Board member, as warranted.

● Work with PJC Caretaker to ensure all necessary arrangements for *Shabbat* and Special Events are addressed.

● Manage onsite vendor appointments.

● Accept Learning Center registrations, submit information to Kesef for financial accounting/billing and establish class list and attendance reports for faculty.

● Set up a monthly wall calendar in the PJC office of all scheduled programs/events for PJC Caretaker reference.

● Support *Shabbat* dinners when scheduled, including managing RSVPs, ordering food and ensuring proper set up is planned for by PJC Caretaker.

● Manage in-bound new-member c...