HR Administrative Assistant

Responsibilities

The HR Administrative Assistant provides comprehensive administrative support to the HR department, including file maintenance, auditing, and drafting correspondence. They also assist with onboarding processes, new hire orientations, and answering employee inquiries regarding policies and benefits.

Requirements

Candidates must have at least 3 years of progressively responsible administrative experience and proficiency in Microsoft Office Suite. Additional requirements include a valid driver's license, a clean driving record, and the ability to pass an occupational health screening.

Skills

• Administrative support
• File management
• Data entry
• Record keeping
• Auditing
• Correspondence drafting
• Customer service
• Onboarding
• New hire orientation
• Microsoft Office Suite
• ADP
• Time management
• Communication
• Attention to detail

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 403(b) retirement plan
• Paid time off
• Vacation time
• Sick time
• Paid holidays
• Student loan repayment program
• Continuing education reimbursement
• Licensure fee reimbursement

About this role

Since 1969, MACT Health Board’s mission has been to improve the health status of the American Indian and Alaskan Native population. Our goal is to continue to provide high quality care to our patients throughout a variety of services, including Medical, Behavioral Health, Chiropractic, Dental, Optometry, Massage Therapy, Women’s Health, and more. 

Why MACT Health Care Inc?

Are you searching for a career that offers more than just a paycheck? A career where your professional skills directly empower the health and well-being of our local communities? At MACT Health Board, that’s not just an idea—it’s our daily mission and we invite you to explore our Career Opportunities. You won’t be just another employee; you’ll be a valued member of a team committed to making a difference and we know that taking care of our community starts with taking care of our own. We reward our employees with competitive compensation, benefit options and provide training and advancement opportunities to provide you with the skills to succeed in your future! Our careers offer a unique balance of philanthropic opportunities, cultural preservation and individual value! When you join MACT, you’ll enjoy:

* Medical, Dental, Vision, and life insurance benefits at no-cost to the employee
* 403(b) retirement plan, PTO including vacation, sick time, paid holidays and more
* Balanced working hours; Monday-Friday 8-5pm. 
* Student Loan Repayment Program
* Direct Student Loan Contributions: Our BenefitED program allows us to make direct quarterly contributions to your student loans to help you pay them off faster
* Continuing Education credits: We empower our providers to stay at the top of their field. We offer reimbursement for continuing education and licensure fees.
* Competitive pay of $27.71-$32.93 per hour

Who you are:

We are seeking a detail-oriented Human Resources Administrative Assistant for a full time role working in an administrative setting. As a member of the Human Resources team, the HR Admin Assistant provides administrative support to the HR Department and HR Director. The HR Admin Assistant will: 

* Track and maintain accurate and up to date HR files, records and documentation, maintaining the integrity of the files and records. 
* Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 

* Provide administrative support to the HR Director and the HR department, including but not limited to scanning, filing, organizing, and drafting correspondence.
* Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
* Assist with preparing for yearly Open Enrollment. 
* Assist with onboarding and new hire orientation.
* Other duties as assigned.

What you need:

* 3 years of progressively responsible experience in an administrative role. HR experience preferred. 
* Ability to manage multiple projects, read/analyze documents and respond effectively to sensitive issues/inquires. 
* Proficiency with Microsoft Office Suite. Experience with ADP preferred. 
* Current BLS/ALS certificate
* Must pass Occupational Health Screening.
* Must possess a valid form of identification as listed on the U.S. Department of Justice I-9 form, verified using the E Verify system.
* Clean DMV driving record and MACT auto insurance driving eligibility (determined by auto insurance carrier).

The position requires an awareness and keen appreciation of American Indian traditions, customs, and socioeconomic needs and the ability at all times to meet and deal effectively in contacts with Indian health organizations which requires tact, courtesy, discretion, resourcefulness and good judgment in handling functions of a sensitive nature.

AMERICAN INDIAN PREFERENCE: 

Preference in filling of a vacancy will be given to qualified American Indian applicants in accordance with the Preference Act (Title 25, U.S. Code, Sections 472 & 473) and Public Law 93-638, provided the applicant has submitted appropriate verification of Indian preference for employment. Other than the aforementioned requirement, the MACT Health Board, Inc. is an Equal Opportunity Employer.

NOTICE OF DRUG-FREE WORKPLACE ACT REQUIREMENT:

MACT Health Board, Inc. is required to implement the Drug-Free Workplace Act of 1988, 45 CFR Part 79, Subpart F. As such it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees who are reasonably suspected of violating this act may be subject to drug testing as a condition of employment. Employer required fitness examinations shall include drug testing as evidence of employee and employer compliance with the Drug-Free Workplace Act.