Administrative Assistant

Responsibilities

The Administrative Assistant will manage day-to-day office tasks and maintain accurate pupil records while serving as the first point of contact for the school. They will provide vital support to the Senior Leadership Team, staff, and families to ensure smooth school operations.

Requirements

The candidate must be highly organized and proactive in a busy office environment. Successful applicants are required to be members of the Protecting Vulnerable Groups (PVG) Scheme for Children.

Skills

• Administrative support
• Office management
• Communication
• Record keeping
• Front-of-house inquiries
• Organization
• Proactive
• Customer service

Benefits

• 30 days annual leave plus 7 public holidays
• Flexible working
• Hybrid office/work from home arrangements
• Biennial incremental progression
• Local Government Pension Scheme
• Up to 6 months full sick pay and 6 months half pay
• Carers Leave
• Up to 4 weeks paid Paternity Leave
• Health & Wellbeing support
• Learning & Development
• Cycle to Work Scheme
• Lift share Scheme
• Car Lease Scheme
• Technology Benefit Scheme

About this role

Closing Date: 13th November 2026
Contract Type: Temporary until 25th June 2027
Salary: £23,856 - £25,475
Hours:  35 hours per week

St Modan’s High School is seeking a dedicated, highly organized, and proactive
Admin Assistant to join our busy office team. As the first point of contact for
parents, visitors, and pupils, you will play a key role in ensuring the smooth
operational and administrative running of our vibrant school community.

Working closely with the Senior Leadership Team and other office staff, you will
manage day-to-day administrative tasks, maintain accurate pupil records, handle
front-of-house inquiries, and provide vital support to staff and families.

St Modan’s is a Catholic comprehensive school located only 40 minutes from
Glasgow and Edinburgh, serving pupils from three local authorities.

The school community places a strong emphasis on promoting core Gospel values.
The school’s ‘3 R’s: Ready Respectful Responsible’ set clear expectations for
young people. This successfully creates a calm, positive, inclusive learning
environment, based on mutual respect and a shared sense of purpose (HMIE Report
April 2023).

The successful candidate will be required to be a member of the Protecting
Vulnerable Groups Scheme (PVG) for Children.  If your application is progressed
after the interview, you will be asked to complete the form and have your
details verified.

If you’ve got the right skills for the job we want to hear from you. We
encourage applications from the right candidates regardless of age (restrictions
apply to Modern Apprenticeships), disability, gender identity, sexual
orientation, religion, belief or race. 

Admin Assistant Secondary JD
[https://www.stirling.gov.uk/media/bv3js5r3/administrative_assistant_highschool_je05_01082026_1124.pdf]

Additional Salary Information
[https://www.stirling.gov.uk/media/vatdduvx/salary-additional-info-6.pdf]

Stirling Information
[https://www.stirling.gov.uk/media/arjfm1fz/stirling-council-recruitment-pack.pdf] 

The Benefits 

* 30 days annual leave plus 7 public holidays (rising to 35 after 5 years
continuous service) Pro-rated for part time roles.
* Flexible working including hybrid office/work from home arrangements where
the role allows. We have a good balance across our teams, retaining the
benefits to work/life balance of working from home part of the week, with the
collaborative and social benefits of working from the office 2-3 days per
week
* Biennial incremental progression until top of your payscale is reached 
* Membership of the Local Government Pension Scheme. For further details
visit https://www.scotlgpsmember.org/about-the-lgps/
[https://www.scotlgpsmember.org/about-the-lgps/]
* Up to 6 months full sick pay and 6 months half pay dependent on length of
service 
* Carers Leave 
* Up to 4 weeks paid Paternity Leave 
* Access to Health & Wellbeing support 
* Ongoing opportunities for Learning & Development 
* Cycle to Work Scheme 
* Lift share Scheme 
* Car Lease Scheme 
* Technology Benefit Scheme

About Stirling Council

Government Administration · 1,001-5,000 employees · headquartered in Stirling, Scotland · founded 1994