Executive Assistant

About this role

What You'll Do
As an
Executive Assistant,
you will be responsible for providing a broad range of administrative support to the VP, Corporate Strategy and Development and their direct reports.


Here are some of the activities you will be doing:

• Independently manage schedules for VP, Corporate Strategy and Development, a department identified by business-driven value, ensuring overall alignment with business priorities and enterprise strategy. May include but not limited to: managing all aspects of scheduling including: responding to invitations and requests, making priority decisions on behalf of the VP, negotiating with others to find optimal meeting availability. Additionally, oversee tactical meeting coordination (scheduling and room set-up, catering, proactively coordinate agendas, gather pre-meeting materials, draft/edit meeting and presentation materials, distribution list maintenance, and may attend meetings to capture action items and proactively follow-up on those items to ensure completion). Act as a liaison for the VP in conjunction with the department.
• Provide moderate to heavy inbox management (deleting junk, categorizing and filing, flagging messages for importance and time sensitive response necessary). Make recommendations on the most efficient and effective way for the VP to organize their work. Connect various channels of information/communications together to make assessments and assist in prioritizing information for the VP.
• Coordinate/draft/edit documents as needed, order supplies, manage role and access requests, assist with onboarding new employees (order technology, information access, security, schedule appropriate meetings, gather/assemble relevant PFG/BU/SCBU/department information), research and book travel arrangements, expense management (submit/approve purchase/travel card expenses, track department expenses and submit invoices). Complete HR tasks on behalf of VP. Manage information through multiple technology ...