Clinic Manager / Operations Specialist

About this role

Office Manager / Clinic Operations Specialist

*Wellspring Health | Kirsten Manges Acupuncture, PLLC.*

About Wellspring Health

Wellspring Health is a women's health acupuncture clinic specializing in fertility support, reproductive health, and compassionate care. We're seeking an operations-minded leader to manage our clinic's day-to-day operations, staff, and business systems so our practitioners can focus entirely on patient care.

The Role

As our Office Manager and Clinic Operations Specialist, you will be the operational backbone of our clinic, working in partnership with the clinic owner. This is not a clinical role—it's a business management position that requires someone who loves systems, organization, and supporting both staff and patients with equal care. You'll manage everything from scheduling and billing to marketing and clinic space, while creating an environment where both our team and our vulnerable patients feel supported and valued. Please read to the bottom of the post to see how to apply.

What You'll Own

• Staff Management: Hiring, training, scheduling, and supporting clinic staff; fostering a collaborative, compassionate team environment.
• Operations & Scheduling: Managing patient schedules, clinic logistics, flow optimization, and operational systems.
• Billing & Administration: Managing patient billing, insurance claims, financial records, and regulatory compliance.
• Clinic Space: Overseeing clinic facilities, cleanliness, supplies, inventory, and maintenance.
• Marketing & Patient Acquisition: Developing and executing clinic marketing strategies and patient outreach.
• Budgeting & Financial Planning: Creating and managing operational budgets, tracking expenses, and supporting business growth.

Who We're Looking For

You have a proven track record running business operations. You're detail-oriented, proactive, and you love when systems run smoothly. You understand that managing a clinic means managing people—both...