Administrative Assistant

Responsibilities

The Administrative Assistant provides comprehensive support to aviation leadership, including meeting coordination, documentation management, and operational reporting. They also act as a liaison between departments and assist with onboarding and airport security compliance.

Requirements

Candidates must have an associate degree or equivalent experience and at least 3 years of administrative background, preferably in aviation or facilities. Proficiency in Microsoft Office and the ability to obtain SIDA security clearance are required.

Skills

• Administrative support
• Documentation management
• Compliance
• Scheduling
• Travel arrangements
• Expense reporting
• Microsoft Office Suite
• Communication skills
• Organizational skills
• Airport operations
• Workforce management
• Bilingual
• Spanish
• English
• Security badge clearance

Benefits

• Comprehensive benefits package

About this role

ABM Industries is seeking a detail-oriented and proactive Aviation
Administrative Assistant to provide comprehensive administrative support to the
Aviation team. This role is essential in ensuring smooth day-to-day operations,
coordinating documentation, and supporting operations teams with logistical and
clerical tasks. Bilingual in Spanish and English is preferred.

Compensation: $22.00 per hour pay rate (U.S. Dollars)

The pay listed is the salaried range for this position.   A specific offer will
vary based on the applicant’s experience, skills, abilities, geographic
location, and alignment with market data. 

Benefits: ABM offers a comprehensive benefits package. For information about
ABM’s benefits, visit ABM Team Member Benefits | Staff & Management
[https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf]

Schedule: 8:30AM - 5:00PM EST.

RESPONSIBILITIES

- Provide administrative support to Aviation leadership and operations teams.
- Coordinate meetings, prepare agendas, and document minutes.
- Manage and organize operational documentation, including compliance records,
work orders, and shift reports.
- Assist with onboarding, badging, and airport access control (SIDA/AOA) for new
team members and subcontractors.
- Maintain office supplies, equipment, and general workspace organization.
- Support scheduling, travel arrangements, and expense reporting.
- Ensure compliance with company policies, airport authority regulations, and
TSA requirements.
- Serve as a liaison between internal departments, airport authorities, airline
clients, and external vendors.

QUALIFICATIONS

- Associate's degree or equivalent experience in Business Administration or
related field.
- 3+ years of administrative experience, preferably in aviation, airport
operations, or facilities environments.
- Bilingual in Spanish and English
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with workforce management or work order systems is a plus.
- Ability to obtain and maintain an airport-issued security badge (SIDA
clearance).
- Ability to handle confidential information with discretion.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility,
engineering, and infrastructure solutions. Every day, our over 100,000 team
members deliver essential services that make spaces cleaner, safer, and
efficient, enhancing the overall occupant experience.
 
ABM serves a wide range of market sectors including commercial real estate,
aviation, education, mission critical, and manufacturing and distribution. With
over $8 billion in annual revenue and a blue-chip client base, ABM delivers
innovative technologies and sustainable solutions that enhance facilities and
empower clients to achieve their goals. Committed to creating smarter, more
connected spaces, ABM is investing in the future to meet evolving challenges and
build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate
on the basis of any trait or characteristic protected by applicable federal,
state, or local law, including disability and protected veteran status. ABM is
committed to working with and providing reasonable accommodation to individuals
with disabilities. If you have a disability and need assistance in completing
the employment application, please call 888-328-8606. We will provide you with
assistance and make a determination on your request for reasonable accommodation
on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program.
E-Verify is an internet-based system used to electronically confirm employment
eligibility.

ABM is a military-friendly company proudly employing thousands of men and women
who have served in the U.S. military. With ABM, you’ll have access to a
world-class training program and ample opportunities to use the skills you
developed while serving our country.  Whether you’re looking for a frontline or
professional position, you can find post-military career opportunities across
ABM.

ABM directs all applicants to apply at www.abm.com/careers
[https://www.abm.com/careers]. ABM does not accept unsolicited resumes or
submissions outside of this portal. Applicants should submit their
application by clicking Apply Now.
 
For more information, visit www.abm.com [https://www.abm.com/]

About ABM US

Facilities Services · 10,001+ employees · headquartered in New York · founded 1909