Sr. Payroll and Timekeeping Data Analyst

Responsibilities

This role provides advanced expertise and support for UKG Kronos timekeeping, scheduling, and attendance management systems. The analyst will lead system maintenance, integration projects, and complex data reporting to support institutional decision-making and union contract negotiations.

Requirements

Candidates must possess a bachelor's degree and at least 4 years of relevant computer science or systems experience. Proficiency in UKG Kronos, SQL, and business analysis methodologies within a healthcare or education environment is required.

Skills

• UKG Kronos
• Timekeeping
• Scheduling
• Attendance management
• SQL
• Cognos
• Data analysis
• Business analysis
• Requirements gathering
• User acceptance testing
• Payroll systems
• Troubleshooting
• Training
• Oracle
• TM1
• Labor distribution

Benefits

• Healthcare
• Life insurance
• Pension plans
• Paid time off
• Extended illness bank
• Paid holidays
• Commuter discounts
• Employee assistance program
• Childcare discounts
• Tuition reimbursement
• Employee discounts

About this role

Department Overview
This position is in the Payroll, Timekeeping Service Center department, within OHSU Finance. OHSU Finance is the division within Oregon Health & Science University charged with the overall responsibility of accurately processing, reporting, and interpreting the university's financial transactions. We support healing, teaching, discovery, and outreach at OHSU by delivering quality financial information and services to the institution, its sponsors, and the community.
Under the direction of the Timekeeping Service Center Manager, this role is responsible will provide UKG Kronos Timekeeper, Scheduler, Badge Reader advanced expertise and user support to the OHSU campus community. Additionally, this position will provide timekeeping reporting expertise and support for timekeeping and scheduling projects.
Function/Duties of Position
Timekeeping, scheduling and attendance management systems
Lead the systems maintenance and improvements projects for timekeeping, scheduling and attendance management. Responsible for systems maintenance, analysis, design, product development, integration, testing and implementation for timekeeping, scheduling and attendance management.
Lead union implementation projects for timekeeping, scheduling and attendance management. Utilize knowledge of timekeeping, scheduling and attendance management reporting tools including SQL queries, Cognos and data extraction and processing methodologies to analyze timekeeping, scheduling and attendance management data and provide information needed to management and leadership in support of decision-making including policies and union contracts negotiations.
Identify project opportunities and determine the scope and interdependencies as well as development and testing needs for timekeeping, scheduling and attendance management. Lead the user and system requirements gathering, gap analysis and requirements mapping.
Lead and monitor systems and interfaces testing status for timekeeping, scheduling and attendance management systems to ensure progress toward completion and required procedural steps are fully completed in a timely manner. Inform interested teams and individuals of projects and coordinates plans as needed.
Perform complex analysis/troubleshooting to resolve problems with software. Interface with the ITG Service Center regarding software problems and track to resolution.
Act as liaison with ITG, HRIS, HR Records, HR Benefits, HR Retirement Teams, HRBP, OPAM and GL for integrated system testing and implementation projects including union implementation projects, systems patches and upgrades. Works with Payroll Timekeeping staff in identifying need for system revisions, formulating system requests and recommendations, and analyzing post-implementation results of system changes.
Lead the analysis, design, requirements gathering, testing and implementation of systems functionality related to new wage and hour legislation and regulations applicable to timekeeping, scheduling and attendance management.
Analyze system implementations results and changes and provide recommendations.
Payroll and Timekeeping Reporting
Utilize knowledge of UKG Kronos, Cognos, CANDID reporting tools, SQL queries, TM1 to extract and present complex payroll, timekeeping, labor distribution data.
Create payroll, timekeeping and labor distribution reports for institutional use.
Create payroll, timekeeping and labor distribution dashboards and ad-hoc reports as requested by management.
Partner with the ITG team in developing and testing the complex Kronos system interfaces with Oracle Payroll, Cognos and other applicable systems are in place and functional.
Extract complex data needed for union contracts negotiations.
User Support
Utilizing knowledge of the payroll, timekeeping, scheduling and Jira applications and workflows, troubleshooting skills, customer service skills, communication and learning skills.
Lead enhancement efforts and overall system performance and user satisfaction improvements.
Provide advanced support for use of payroll, timekeeping, scheduling functionality.
Perform complex analysis/troubleshooting to resolve problems with software.
Interface with help desk regarding software problems and track to resolution.
Document business processes and operational rules related to payroll, timekeeping, scheduling. Keep payroll staff and timekeepers and scheduling staff across the organization informed of efficient processing methods available for their use.
Develop and provide formal training to Payroll staff, managers, timekeeping and
scheduling staff across the organization. Develop and provide formal training for employees, and users across the organization.
Other duties as assigned.
Required Qualifications
Bachelor’s degree and 4 years of Computer Science experience; OR an equivalent combination of training and/or experience.
Experience in a health care and/or education environment.
Experience with UKG Kronos Applications including Timekeeping, Scheduling, Attendance Management and Badge Readers.
Experience with business analysis/software development, particularly requirements gathering and user acceptance testing
Experience with legislation, policies and union agreements.
Experience providing user support/assistance.
Experience training end users as part of a new software implementation project.
Knowledge of Oracle, Kronos, Cognos applications, toolsets, and workflows
Knowledge of timekeeping, scheduling and attendance management in a health care environment.
Experience using Business Intelligence tools and Cognos report writing.
Experience writing SQL queries.
Knowledge of principles and processes for providing excellent user support service.
Troubleshooting and analytical skills demonstrated by the ability to proactively pursue problem resolution.
Preferred Qualifications
Hands on experience with the UKG Kronos toolsets, including application configuration and the development of ad hoc reports and system integratio...

About Oregon Health & Science University

Higher Education · 11-50 employees · headquartered in Portland, Oregon